Operations Specialist (Tampa, FL)

FCC ENVIRONMENTAL SERVICES FLORIDA LLC - 2.8

Tampa, FL Job Details Full-time 1 day ago Benefits AD&D insurance Disability insurance Dental insurance 401(k) Paid time off Vision insurance Life insurance Qualifications Equipment service recordkeeping Office supply management Practicing in a sourcing or procurement role Communication with suppliers Operations coordination Spreadsheets Materials management in logistics Filing Process improvement Purchase order management Mid-level Inspection reporting and documentation Fleet compliance management Fleet management Invoice matching Order fulfillment receiving Accounting data entry Financial records management Financial record maintenance Driver log management Compliance documentation Invoice reconciliation Driver behavior monitoring Shipping and receiving inventory management Vendor relationship management Data entry Invoice data entry Delivery record maintenance Vehicle maintenance documentation Logistics order management Full Job Description It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. We are seeking a dedicated, organized, and detail-oriented Operations Specialist to join our dynamic team. This position plays a critical support role across Operations, Safety, Maintenance, and Administrative functions . The Operations Specialist will be responsible for overseeing office and operational supply purchasing, inventory management, purchase order processing, receiving activities, vendor coordination, accounting support, documentation management, and shipping and receiving functions. The ideal candidate will possess strong organizational and communication skills, excellent attention to detail, and the ability to effectively manage multiple priorities in a fast-paced environment while supporting safe, compliant, and efficient fleet operations. Schedule Monday through Friday 8:00 AM - 4:30 PM Primary Duties and Responsibilities Create, issue, process, receive, and close purchase orders (POs) within company systems. Receive, verify, and reconcile supplies, materials, equipment, and inventory against purchase orders. Assist with invoice processing, coding, invoice reconciliation, and accounting-related documentation. Maintain accurate records of purchases, receipts, vendor invoices, inventory transactions, and supporting documentation. Track and manage inventory levels of office supplies, safety equipment, operational materials, and maintenance-related items. Coordinate the ordering, receiving, and distribution of supplies and materials for all departments. Communicate with vendors regarding pricing, purchase orders, deliveries, shortages, returns, and invoicing discrepancies. Support shipping and receiving activities, including inventory tracking and documentation. Maintain organized files and documentation related to purchasing, inventory, operations, safety, and maintenance. Support compliance with company safety procedures, operational policies, and maintenance requirements. Collect, review, and maintain daily pre-trip and post-trip inspection reports. Monitor driver hours and operational records to support DOT compliance requirements. Review route times and service completion metrics to identify operational gaps and opportunities for improvement. Perform data entry and provide administrative support for maintenance, operations, safety, and accounting departments. Prepare reports, spreadsheets, and operational documentation as required. Perform other duties and responsibilities as assigned. Work Environment Typical office environment with occasional visits to maintenance, fleet, and warehouse areas. May require lifting and moving supplies, materials, equipment, and inventory items weighing up to 25-50 pounds. Full-time position, Monday through Friday, 8:00 AM - 4:30 PM. Occasional schedule flexibility may be required to support operational demands, special projects, or emergency situations. Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays) Short-Term & Long-Term Disability Training & Development FCC Environmental Services, LLC operates in a multicultural, global environment and is a richly diverse organization operating seamlessly as one company. We strive to attract, develop, and retain the best talent in the industry while delivering world-class environmental services to our customers. Our employees are our greatest asset, and we foster a collaborative and inspiring work environment where professionals can grow and succeed. FCC Environmental Services, LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other protected characteristic. We are proud to be an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.