(Casual Hire) Operations Coordinator

(Casual Hire) Operations Coordinator Location Honolulu, HI Job Type Full-Time Temporary Job Number 2026-00922 Department University of Hawai'i at Manoa - College of Social Sciences - Dean's Office Opening Date 05/06/2026 Closing Date 5/7/2026 11:59

PM Hawaii Position Number:

Pending Description

• Applicants seeking short-term or part-time work with the University Hawai'i may apply for Casual Hire positions, which include administrative, professional, and technical (APT) or instructional-type positions.

Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits as provided to regular BOR and Civil Service employees such as paid leave and holidays. Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees.

Working Title:

(Casual Hire)

Operations Coordinator Position Number:

•

Casual Hire Hiring Unit:

College of Social Sciences -

Dean's Office Location:

Manoa Date Posted:

05/06/2026

Closing Date:

05/07/2026

Work Schedule:

Up to 40 hours per week Duties and Responsibilities

• Provides professional administrative support and serves as primary liaison for the College of Social Sciences (CSS) Dean, to faculty and staff in the college, University of Hawaii (UH) administrators, students, and external professional groups, institutions, and agencies.
• Works closely with the CSS Dean, and college leadership to identify and advance strategic priorities and initiatives, including providing leadership and project management for special projects and programs on behalf of the CSS Dean.
• Researches, collects, analyzes data and prepares administrative reports related to program operations, administrative functions and ensures that reports are examined and submitted in a timely manner.
• Recommends appropriate priorities, communicates and coordinates priorities across relevant parties, tracks and follow ups on pending items, and moves priorities forward.
• Maintains confidentiality and serves as the Dean's confidant on personnel, sensitive, or strategic issues.
• Prepares, proofs, and routes a variety of correspondence for the CSS Dean.
• Serves as Office Manager for the CSS Dean's Office to ensure a professional, effective & efficient work environment and manage its daily operations.
• Organizes, coordinates, and schedules meetings, external events, and internal events.
• Organizes travel and itineraries for the CSS Dean and prepares travel requests and travel completion reports.
• Prepares documents for CSS Dean's UH Foundation accounts and arranges for purchasing.
• Assists in coordinating workflow, directing tasks, and reviewing work of student assistants.

Works outside of the normal working hours, including evening, weekends, and holidays, as needed and directed. Travels to various off-campus sites and/or geographical locations. Other duties as assigned. Minimum Qualifications Possession of a baccalaureate degree in Arts and Sciences, Business Administration, Education or related field and 3 year(s) of progressively responsible professional experience with responsibilities for program management, program administration, and/or supporting executives/administrators; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. Considerable working knowledge of principles, practices and techniques in the area of program management, program administration, and/or supporting executives/administrators as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with program management, program administration, and/or supporting executives/administrators. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals. Demonstrated ability to operate a personal computer and apply word processing software and spreadsheet software. Demonstrated ability to interact professionally, effectively and diplomatically both orally and in writing with a wide variety of people from varying backgrounds. Exercise extreme tact, diplomacy, initiative and sound judgment at the executive level. Demonstrated ability to handle sensitive material with discretion and confidentiality. Demonstrated strong organizational and project management skills, including the ability to work independently, determine appropriate priorities, track and follow-up on projects, and complete projects accurately, efficiently, and with a high level of attention to detail with competing deadlines in a high-paced working environment. Ability to follow oral and written instructions. Desirable Qualifications Understanding of the State of Hawaii legislative structure and process. Knowledge of the University of Hawai`i, applicable policies and procedures, and relevant practices. Professional experience in a higher education environment.

To Apply:

Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents.

Applicant must submit the following:

Cover letter Resume Names and contact information (telephone number and email addresses) of at least three professional references Official transcript(s) (copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire.)

Note:

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Inquiries:

Denise Eby Konan, konan@hawaii.edu EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/ Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/ , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

Accommodation Request:

The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/ Employer University of Hawaii Website http://workatuh.hawaii.edu