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Pro Care Landscape Services
Operations Coordinator
Career Insights for Scheduler / Operations Coordinator
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Based on Idaho data
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What they do
A Scheduler or Operations Coordinator provides scheduling and logistical support for an office, company or organization. May specialize in scheduling required for production or for administrative work.
$59,596 / year median in Idaho
+12% projected growth
Job Description
About the Role We're looking for someone who loves solving puzzles, organizing complex schedules, catching details others miss, working in spreadsheets, and keeping a fast-moving service business running smoothly. You'll coordinate field crews, verify work for billing accuracy, build daily schedules, manage purchasing, support accounting, and ensure our operations stay on track. Success in this role comes from being organized, curious, and comfortable learning software. This is a desk-based role best suited for someone who thrives in a small-office environment, enjoys focused computer work, and takes pride in accuracy and efficiency. Summary The Operations Coordinator is responsible for processing, organizing, and verifying daily field operations data. This includes posting completed work, tracking labor and materials, building schedules and service routes, generating reports, and supporting billing and payroll processes. This role requires a person who can balance speed and precision, quickly grasp operational workflows, and consistently produce accurate work with minimal supervision once trained. Daily work is performed using BossLM (industry CRM), QuickBooks Desktop, Excel, and Outlook. Responsibilities Operations & Data Management Post completed work for field crews daily, accurately tracking labor and materials Create and manage work tickets, crew schedules, and efficient service routes Summarize field tickets and communicate updates to managers Assisting with contracts and work order creation Bookkeeping Generate purchase orders and enter receipts Process customer payments and collect on past due accounts Assist with payroll processing Perform weekly and monthly billing Administrative Assist with customer calls, emails, and notifications Print paperwork for Division Leads Ideal Candidate Accurate with entering and processing data Prefers a structured, small-office environment Can maintain focus on repetitive data tasks Learn systems and workflows quickly Can handle occasional interruptions without losing momentum Take ownership of responsibilities and require minimal supervision once trained Flexible to assist on other tasks as needed This position is best suited for someone who enjoys operational work and systems management. Individuals who need constant movement or frequent in-person interaction throughout the day may not find this role satisfying. Qualifications Proficient on a computer Great attitude Ability and willingness to learn Excellent organizational and time-management skills Strong written and verbal communication skills High degree of accuracy and accountability Landscape or service-industry experience is a plus but not required. Schedule Full-time, Monday-Friday, 8:30 AM - 5:00 PM (30-minute lunch) Why Join Us? You'll play a vital role in keeping our operations running smoothly. If you enjoy structure, precision, and being the behind-the-scenes engine that keeps a service company organized and profitable, we'd love to meet you.