Building Operations Assistant

The Computing and Environmental Life Sciences (CELS) Directorate is seeking a Building Operations Assistant to join their team. The building assistant provides essential administrative and operational support to the building operations team, ensuring the smooth functioning of facilities and services. This role is responsible for tracking and coordinating work requests, supporting office and building related needs, and assisting with conference center and meeting room operations. The building assistant also supports employee and contractor onboarding/offboarding processes, maintains property and facilities records, and assists with special projects as needed.

Building Support:

Track work requests and follow up to ensure timely completion. Assist with employee and contractor onboarding/offboarding, including ordering keys, providing off-hour access, phone setup, and collection of property. Update monthly spreadsheets and distribute them to the facilities team. Support remote workers with computer restarts and basic troubleshooting. Coordinate building and ergonomic orders, vendor access, appointments, and related documentation. Track and maintain gate spreadsheet for monthly reports to facility team. Serve as an Alternate Emergency Evacuation Supervisor (AES) for the building. Interact with Building manager and ES&H/QA to ensure the coordination of safety and quality assurance policies and procedures throughout the building.

Conference Center and Meeting Room Support:

Assist with conference room bookings and scheduling. Maintain the conference room weekly calendar for the facilities team. Support daily requests, including last-minute event changes and adjustments. Track event usage data and prepare utilization reports. Maintain internal meeting rooms (e.g., submitting cleaning requests, replenishing supplies, etc.)

Position Requirements Required Qualifications:

SA2: High school diploma and 4+ years of experience, or equivalent. Effective organizational and time management skills, with the ability to prioritize tasks effectively. Experience in Microsoft Office Suite (Excel, Word, Outlook) and other relevant software. Professional written and verbal communication skills with a customer focused mindset and approach. Ability to work independently and collaboratively in a fast-paced environment. Basic troubleshooting skills for computer and office equipment. Attention to detail and accuracy in maintaining records and reports. Ability to model the organization's core values of impact, safety, respect, integrity, and teamwork. To perform the essential functions of this position successful applicants must provide proof of U.S. citizenship, which is required to comply with federal regulations and contract.

Preferred Qualifications:

Associate or Bachelor's degree. Experience in facilities management, building operations, or administrative support. Familiarity with conference room scheduling systems and event coordination. Knowledge of ergonomic equipment and building safety protocols.

Working Conditions:

This position requires onsite work and may involve occasional lifting or moving of boxes and equipment. Job Family Support Administrative (SA) Job Profile Administrative Support 2 Worker Type Regular Time Type Full time The expected hiring range for this position is $20.78 - $32.41. Please note that the pay range information is a general guideline only. The pay offered to a selected candidate will be determined based on factors such as, but not limited to, the scope and responsibilities of the position, the qualifications of the selected candidate, business considerations, internal equity, and external market pay for comparable jobs. Additionally, comprehensive benefits are part of the total rewards package. Click here to view Argonne employee benefits! As an equal employment opportunity employer, and in accordance with our core values of impact, safety, respect, integrity and teamwork, Argonne National Laboratory is committed to a safe and welcoming workplace that fosters collaborative scientific discovery and innovation. Argonne encourages everyone to apply for employment. Argonne is committed to nondiscrimination and considers all qualified applicants for employment without regard to any characteristic protected by law. Argonne employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Sponsored or Affiliated Activities, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation in the application phase for review by Argonne's Legal Department. All Argonne offers of employment are contingent upon a background check that includes an assessment of criminal conviction history conducted on an individualized and case-by-case basis. Please be advised that Argonne positions require upon hire (or may require in the future) for the individual be to obtain a government access authorization that involves additional background check requirements. Failure to obtain or maintain such government access authorization could result in the withdrawal of a job offer or future termination of employment.