Payroll Operations Coordinator

Position Title:

Payroll Operations Coordinator Location:

Big Rapids (Main Campus)

Department:

56000•

Finance Office Admin Advertised Salary:

$50,000.00•55,000.00. Salary commensurate with education, experiences, and other requirements.

Benefits:

Comprehensive benefits package (health care, vacation, etc.). Please see the following link for a list of benefits offered with this position. Admin /

Admin Temp Benefit Plans FLSA:

Exempt Temporary/Continuing:

Continuing Part-Time/Full-Time:

Full-Time Union Group:

N/A Term of Position:

12

Month At Will/Just Cause:

Just Cause Summary of Position:

The Payroll Operations Associate is responsible for the biweekly completion of the payroll cycle for 3000+ hourly and salaried employees.

Position Type:

Staff Required Education:

Required Education:

Associate's degree in Business or a closely related field.

Required Work Experience:

3 years of recent work experience focusing on payroll generation processes

Required Licenses and Certifications:

Physical Demands:

Office Environment Reaching Sitting Twisting Repetitive movement Additional Education/Experiences to be

Considered:

Experience using Banner ERP system, Adobe Acrobat Writer for form development, or TimeClock Plus timekeeping system. Experience in an educational setting such as Higher Education or K-12, specifically finance business office activities.

Essential Duties/Responsibilities:

Responsible for processing payroll biweekly cycles and direct deposit submission. Monitoring and processes for special pay situations Demonstrates an understanding of diversity, equity, and inclusion, especially in working relationships with students, faculty, staff and community members. Develop methods and regularly audit employee data to verify the accuracy and integrity of the payroll system data. Manage, research, answer, or refer inquiries from faculty, staff, students, and outside stakeholders regarding payroll policies, procedures, and documentation discrepancies. Maintain payroll records in ERP platform regarding: Pay schedules, Holidays, Voluntary deduction tables, Earnings codes and leave time. Preparation of quarterly informational payroll reporting, including 941, Unemployment, State, and Local submissions. Understanding, preparation and processing of annual changes set forth in collective bargaining units. Monitor application of student employment data into ERP systems. Troubleshoot errors and system failures related to ERP. Cultivates an environment of belonging that values, respects, supports, and celebrates individual similarities and differences, allowing students, faculty and staff to thrive authentically. Support, promote, and develop university student enrollment and retention initiatives. Any other duties assigned within the position classification area.

Marginal Duties/Responsibilities:

Report directly to Payroll Manager and collaborate to resolve payroll related issues. Responsible for maintaining the confidentiality of designated information. Perform all duties in compliance with applicable University policies and procedures and state and federal requirements. Other duties as assigned.

Skills and Abilities:

Positive, solution-focused attitude. Strong attention to detail and accuracy. Excellent time management and organizational skills. Strong communication skills, including verbal, written and analytical thinking. Strong interpersonal skills and the ability to be a team player. Effective self-management skills such as time management, organization, and self-motivation. The ability to problem-solve and adapt as new and unprecedented situations arise Focus on customer service that is reliable and proactive under pressure. Demonstrated successful experience working directly with people from diverse backgrounds, including cultural, educational, socioeconomic and life experiences.

Required Documents:

Cover Letter Resume Unofficial Transcript 1

Optional Documents:

Special Instructions to

Applicants:

Unofficial Transcript 1 (REQUIRED): Applicants must attach a copy of unofficial transcript of•degree. Transcripts must include Institution name, applicant name, date degree attained, degree awarded. Finalists will be required to submit an official transcript.

Initial Application Review Date:

May 11, 2026 Open Until Position is Filled?:

Yes Posting Close Date:

EEO Statement:

Ferris State University, an Affirmative Action/Equal Opportunity employer, is committed to enhancing equity, inclusion, and diversity within its community. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence. Learn more about the Ferris Mission and community at ferris.edu . The University actively seeks applications from women, minorities, individuals with disabilities, veterans, and other underrepresented groups. For more information on the University's Policy on Non-Discrimination, visit: Ferris Non-Discrimination Statement . Click here to learn more about working at FSU and KCAD.