Position Summary Maverick Environmental Equipment is seeking a highly organized and customer-focused Finance & Operations Coordinator to support the Finance Department while serving as the primary liaison between Finance and our Equipment Sales, Rental, Parts, and Service teams. This role is ideal for someone who enjoys variety and thrives in a fast-paced environment. The successful candidate will coordinate administrative and accounting processes, ensure documentation is complete and accurate, assist with accounts payable and accounts receivable functions, and help improve communication between Finance and Operations. Strong attention to detail, excellent organizational skills, and the ability to manage multiple priorities are essential. This is a full-time, onsite position based at Maverick's Detroit branch in Woodhaven, Michigan . Because this role serves as a key liaison between Finance and Operations, regular in-office presence is essential. In addition to supporting Finance, this individual will assist with incoming phone calls, greet customers and vendors as needed, and provide day-to-day administrative support to ensure the office operates efficiently. The position requires someone who enjoys working with people, communicates professionally, and thrives in a collaborative, fast-paced environment where priorities can change throughout the day. Primary Responsibilities Sales & Equipment Administration Coordinate and review equipment sales checklist packages to ensure all required documentation has been received prior to invoicing. Gather and organize Service Work Orders (SWOs), trucking invoices, parts invoices, COSA documentation, and supporting paperwork. Assist the sales team with preparing customer quotes. Prepare and distribute DocuSign sales and rental agreements. Track customer credit applications and coordinate with Finance on approvals. Obtain Certificates of Insurance (COIs) for customers and maintain organized records. Support equipment sales, rentals, and project documentation as needed. Finance Support Assist with Accounts Payable processing and invoice organization. Save and organize vendor invoices, ACH remittances, wire confirmations, and supporting payment documentation. Perform vendor statement reconciliations. Assist with monthly close activities and audit support. Prepare EPA filings and other required regulatory documentation. Assist with Billtrust administration and customer invoice support. Assist with Accounts Receivable Support. Prepare and organize customer check deposits. Generate and distribute monthly customer statements after month-end close. Administrative Support Order and maintain office supplies for all branches Assist with maintaining organized electronic and physical filing systems. Coordinate administrative projects as assigned. Assist with special projects supporting Finance and Operations. Provide exceptional internal customer service to all departments. Qualifications Associate's or Bachelor's degree in Accounting, Business Administration, Finance, or related field preferred. 3+ years of accounting, finance, administrative, or office management experience. Strong understanding of Accounts Payable and Accounts Receivable processes. Excellent organizational skills with exceptional attention to detail. Ability to manage multiple priorities while meeting deadlines. Strong customer service and communication skills. Ability to work independently and collaborate across multiple departments. Technical Skills Advanced proficiency in Microsoft Office, particularly Excel. Experience with Outlook, Word, and Adobe Acrobat. Experience with ERP/accounting systems preferred. Experience with DocuSign, Billtrust, or similar business applications is a plus. Preferred Characteristics The successful candidate will be: Highly organized and detail-oriented. Proactive and self-motivated. Comfortable working with multiple departments and shifting priorities. Professional with strong follow-through. A problem solver who enjoys improving processes. Dependable and able to maintain confidentiality. Why Join Maverick? At Maverick, Finance is a strategic business partner to the organization. This position offers the opportunity to work closely with leadership while supporting equipment sales, rentals, service, and parts operations. You'll play an important role in improving business processes, supporting cash flow, and helping our teams deliver exceptional service to our customers.

Pay:

$28.00 - $30.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Disability insurance Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person