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AppleOne
Mailroom Associate
Career Insights for Scheduler / Operations Coordinator
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Scorecard
Based on Minnesota data
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What they do
A Scheduler or Operations Coordinator provides scheduling and logistical support for an office, company or organization. May specialize in scheduling required for production or for administrative work.
$53,344 / year median in Minnesota
+3% projected growth
Job Description
Job Summary We are seeking a dependable and detail-oriented Mailroom Associate, also known as an On-Site Services Specialist, for a full-time contract opportunity in Saint Paul, MN. This role supports daily mailroom, shipping, receiving, document production, and office services operations in a professional business services environment. This is a great opportunity for someone who enjoys hands-on administrative support work, steady weekday hours, and a collaborative on-site setting. The role offers consistent responsibilities, direct interaction with client teams, and the chance to contribute to smooth office operations through high-quality service, accuracy, and professionalism. Key Responsibilities
- Process incoming and outgoing mail and packages using UPS, USPS, and internal tracking procedures.
- Operate high-volume copy, print, scan, cutting, binding, and punching equipment for document production requests.
- Manage office supply inventory, stock supplies, and maintain accurate logs.
- Perform basic copier and office equipment maintenance, including clearing jams and replacing toner.
- Respond to client inquiries by phone and email with professionalism and timely follow-up.
- Support daily on-site office services operations while maintaining quality, accuracy, and organization. Compensation and Benefits
Pay Rate:
$19.00 per hour.Schedule:
Monday through Friday, 8:00 AM to 4:30 PM.Hours:
40 hours per week.Location:
Vadnais Heights, MN 55110.Work Type:
Full-time, contract. Required Qualifications and Skills- Process shipping, receiving, mailroom, and package handling tasks.
- Operate print, scan, copy, binding, cutting, and document finishing equipment.
- Maintain inventory, stock supplies, and support basic office equipment maintenance.
- Provide responsive customer service to client contacts through email and phone.
- High School Diploma or GED required.
- 1 to 2 years of experience in shipping, receiving, basic printing, binding, mailroom operations, or a related office support role.
- Basic proficiency with Microsoft Office, including Outlook, Excel, Word, and Teams.
- Comfortable using standard office machinery and high-volume document production equipment.
- Ability to stand or sit for extended periods during the workday.
- Ability to lift up to 50 lbs.
- Strong attention to detail, reliability, organization, and professional communication skills. Preferred Qualifications
- Experience using Ricoh Trac or similar print management and document services systems.
- Prior experience supporting client-facing on-site office services, mailroom, or reprographics operations.
- Familiarity with UPS and USPS shipping processes.