Program Operations Coordinator

Program Operations Coordinator American Medical and Trade Institute Passaic, NJ Job Details Part-time $35 - $50 an hour 1 day ago Benefits Flexible schedule Qualifications School experience Employee onboarding Spanish Google Workspace Google Drive Student record keeping Executive administrative support English Mid-level Working with high schoolers Communication platforms Task prioritization Productivity software Academic program coordination Onboarding process management Escalation handling Communication skills Full Job Description Program Operations Coordinator (Part-Time, 20 Hours+/Week) American Medical and Trade Institute (AMTI) Competitive Hourly Rate • Flexible Schedule • Ideal for School-Based Professionals American Medical and Trade Institute partners with high schools across New Jersey to deliver nationally recognized certification programs in Allied Health, Public Safety, Criminal Justice, and high-demand career pathways. We are seeking a part-time Program Operations Coordinator who can support our instructors, communicate with school administrators, and ensure smooth operations across multiple program sites. This role is especially well-suited for candidates with experience working in a principal's office, school main office, guidance department, or district administrative environment. Key Responsibilities School Program Coordination Serve as the primary point of contact for AMTI instructors across multiple high school locations Ensure daily attendance , weekly reports , clinical logs , and waivers are submitted accurately and on time Communicate professionally with principals, administrators, and school staff Conduct virtual or on-site check-ins to confirm classes are running to AMTI standards Operational & Administrative Support Maintain all program records, rosters, and compliance-related documentation Support the onboarding of new instructors and assist with scheduling, materials, and classroom needs Prepare weekly program summaries and help manage the operational flow of programs Provide direct administrative support to AMTI leadership, including follow-ups and issue tracking Accountability & Leadership Hold instructors accountable for deadlines and program expectations Identify issues early and escalate to leadership as needed Represent AMTI professionally in all communications Ideal Background We strongly encourage candidates with experience in: Principal's Office Administration Assistant to a Principal or Vice Principal School Main Office Support Guidance Office Coordination District Program Support / Student Services CTE or vocational program administration Your familiarity with K-12 workflows is a major advantage in this role. Required Qualifications Strong communication skills and confidence in interacting with school administrators Highly organized with excellent follow-through Experience coordinating staff, programs, or operations across multiple locations Ability to work independently, prioritize tasks, and meet deadlines Proficiency with Google Workspace, shared drives, email, and virtual meeting platforms Preferred Qualifications Experience in Allied Health, CTE, or school-based program support Bilingual (English/Spanish) Familiarity with compliance documentation and high-school administrative processes Schedule & Compensation Part-Time, 20 Hours+/Week with flexible scheduling Primarily remote with occasional school visits Competitive hourly rate based on experience Who Thrives in This Role You'll be successful here if you: Stay organized in fast-paced, multi-site environments Are assertive and professional when following up with instructors Communicate clearly with school administrators Enjoy supporting programs that impact students directly