Prior Authorization & Surgical Scheduling Coordinator

Singular Anesthesia Services is a growing medical firm seeking an experienced Front Desk Medical Receptionist for our Kingston Pain Management Office. Experience within the medical or healthcare industry desired. The Prior Authorization & Surgical Scheduling Coordinator is responsible for obtaining insurance authorizations and coordinating surgical procedures to ensure timely and accurate patient care. This role serves as a liaison between patients, providers, insurance companies, and healthcare facilities to streamline the preoperative process

Responsibilities:

Prior Authorization Duties:

• Verify patient insurance coverage and eligibility
• Obtain prior authorizations for surgical procedures, diagnostic tests, and medications
• Submit authorization requests with required clinical documentation
• Follow up with insurance companies to ensure approvals are received in a timely manner
• Track and document authorization status in the electronic medical record (EMR) system
• Communicate authorization approvals, denials, or additional requirements to clinical staff and patients
• Appeal denied authorizations when appropriate

Surgical Scheduling Duties:

• Schedule surgical procedures in coordination with physicians, patients, and facilities
• Arrange pre-operative and post-operative appointments
• Coordinate with hospitals, surgery centers, and anesthesia providers
• Ensure all required documentation, lab results, and clearances are completed prior to surgery
• Provide patients with detailed instructions regarding surgery preparation, location, and time
• Maintain accurate and up-to-date surgical calendars
• Reschedule procedures as needed and communicate changes promptly

Requirements:

High school diploma or equivalent (Associate's or Bachelor's degree preferred)

• 1-3 years of experience in medical scheduling, prior authorization, or healthcare administration
• Knowledge of medical terminology, insurance processes, and CPT/ICD coding
• Experience with EMR systems and scheduling software
• Strong organizational and multitasking skills
• Excellent communication and customer service abilities
• Attention to detail and ability to meet deadlines ---

Preferred Skills:

• Experience working in a surgical specialty (e.g., orthopedics, cardiology, or general surgery)
• Familiarity with insurance portals and authorization workflows
• Ability to handle high-volume workload efficiently
• Problem-solving skills for handling insurance denials and scheduling conflicts

Work Environment:

• Medical office, hospital, or outpatient surgical center
• Primarily desk-based with frequent phone and computer use

Total Rewards:

Hourly Rate = $25hour Generous benefits package, including: Health, life, vision, dental, disability, and AD&D insurance Health Savings Accounts 401(k) Plan Profit sharing

PTO, Sick & Holidays Hours:

Monday - Friday - 9:00am to 5:00pm

Location:

Kingston, NY About Singular Anesthesia Services, PLLC Founded, owned and operated by Board Certified Physician Anesthesiologists since 2015, Singular (www.singularanesthesia.com) provides a turnkey, solutions-based approach to anesthesia management so patients can get the best care possible. We welcome and encourage applicants of all races, colors, genders, religions, sexual orientations, national origins, and disabilities, as well as those who have served. Join our team to make a positive impact on patient experiences while advancing your career in the healthcare field!

Job Type:

Full-time Pay:

$20.00 - $25.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Health savings account Life insurance Paid time off Vision insurance

Work Location:

In person