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GI
Glasgow International LLC
Part-Time Operations & Admin Support
Entry-Level JobVerifiedNo experience needed
Career Insights for Scheduler / Operations Coordinator
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What they do
A Scheduler or Operations Coordinator provides scheduling and logistical support for an office, company or organization. May specialize in scheduling required for production or for administrative work.
$50,572 / year median in the U.S.
+13% projected growth
Job Description
About the Role Glasgow International is looking for a sharp, self-directed Operations & Admin Support person to help our founder stay focused on brand-building, client delivery, and speaking engagements — while you own the behind-the-scenes systems that keep the business running smoothly. This is a part-time (15-20 hrs/week), remote-friendly role ideal for someone who thrives on organization, anticipates needs before being asked, and is comfortable working across Notion, a CRM, and light client coordination. What You'll Do Manage calendar and inbox — schedule calls, confirm speaking logistics, and flag priority items Keep our Notion workspace current (content calendar, social media tracker, production schedule) and coordinate shoot dates with our videographer Maintain CRM hygiene — log activity, queue follow-ups, keep pipeline notes clean Handle contracts, invoices, and event logistics for speaking engagements (travel confirmations, agreement tracking) Light client-facing communication — confirmations, reminders, logistics (not sales or negotiation) Keep ongoing projects on track so nothing falls through the cracks What We're Looking For Self-starter who anticipates next steps rather than waiting for instructions Comfortable learning and working inside Notion, a CRM (GoHighLevel), and automation tools (Make.com) Trustworthy handling client-facing communication and sensitive scheduling Available for occasional real-time coordination around event and speaking dates Prior experience in an executive assistant, ops, or admin support role preferred