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QF
Quad Five
Office Assistant, Accounting and Shipping
Career Insights for Shipping / Receiving Clerk
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Scorecard
Based on Montana data
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What they do
A Shipping or Receiving Clerk tracks all incoming and/or outgoing shipments at a company facility and checks that shipment orders are filled correctly. Uses scanning equipment to track inventory. Works in receiving to check shipments that are primarily production materials or company supplies, or checks outgoing shipments of finished products.
$40,983 / year median in Montana
-4% projected decline
Job Description
Overview We are seeking a proactive and detail-oriented Office Assistant specializing in Accounting and Shipping to join our dynamic team. This Role offers an exciting opportunity to support daily office operations, manage bookkeeping tasks, coordinate shipping logistics, and provide exceptional customer service. The ideal candidate will demonstrating strong organizational skills, excellent communication abilities, and be a self starter. This paid position is perfect for individuals eager to develop their office management expertise while contributing to a collaborative team atmosphere. Responsibilities Manage Accounts Payable, Accounts Receivable, Records, and Inventory. Handle data entry tasks accurately using Microsoft Office and Google Workspace applications, ensuring all records are up-to-date and organized Oversee bookkeeping functions utilizing Adagio accounting software, including invoicing, receiving payments, and collections. Assist shipping activities by preparing shipping labels, boxing product. Assist with office management tasks such as filing, proofreading documents, and maintaining confidential information securely Support client communication through professional correspondence and prompt customer service via phone and email Manage calendar appointments and schedule meetings efficiently using calendar management tools Qualifications Proven clerical experience in an office environment with familiarity in office management and administrative support Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel), Google Workspace, and QuickBooks Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced setting Exceptional communication skills, both verbal and written, including phone communication and customer support experience Bilingual abilities are a plus to assist diverse client needs Demonstrated ability to handle confidential information discreetly and professionally Prior experience with data entry, proofreading, filing systems, and time management tools is preferred Personal assistant or office assistant experience involving calendar management is advantageous Join us as an Office Assistant in Accounting and Shipping to play a vital role in ensuring our operations run smoothly. Bring your enthusiasm for organization, and your technical skills to support our team's success!