A Shipping or Receiving Clerk tracks all incoming and/or outgoing shipments at a company facility and checks that shipment orders are filled correctly. Uses scanning equipment to track inventory. Works in receiving to check shipments that are primarily production materials or company supplies, or checks outgoing shipments of finished products.
Purchasing, Receiving, and Supply Associate BOCES This will be a
PROVISIONAL
civil service appointment. Candidate will be required to take the civil service exam when it is scheduled in the future. Permanent appointment will be dependent upon candidate's exam score.
SALARY:
$48,992/yr- Commensurate with Experience
DEADLINE TO APPLY FOR VACANCY
08/30/2026 HOW
TO APPLY
Go to: mycivilservice.cayugacounty.us/jobopps and click on the "APPLY" button next to the title of "Purchasing, Receiving, and Supply Associate (BOCES 2026) - Provisional Vacancy" under Current Vacancies.
MINIMUM QUALIFICATIONS
A)Graduation from a regionally accredited or New York State registered college or university with a Bachelor's Degree and two (2) years of experience in either: 1)a governmental management or administrative capacity which must have included oversight of fiscal management, and/or purchasing functions, or 2)a position responsible for large scale purchasing of a variety of commodities or receiving and distribution of a variety of supplies and materials on a large scale; OR B)Graduation from a regionally accredited or New York State registered college or university with an Associate's Degree and four (4) years of experience in either: 1)a governmental management or administrative capacity which must have included oversight of fiscal management, and/or purchasing functions, or 2)a position responsible for large scale purchasing of a variety of commodities or receiving and distribution of a variety of supplies and materials on a large scale; OR C)Graduation from high school or possession of an equivalency diploma and eight (8) years of experience in either: 1)a governmental management or administrative capacity which must have included oversight of fiscal management, and/or purchasing functions, or 2)a position responsible for large scale purchasing of a variety of commodities or receiving and distribution of a variety of supplies and materials on a large scale; OR D)An equivalent combination of training and experience as defined by the limits of A), B), and C) above.
ADDITIONAL REQUIREMENT
Valid NYS Driver's License
DISTINGUISHING FEATURES OF THE CLASS
This is a professional purchasing, receiving, and supply position responsible for implementing policies and procedures in the BOCES for the purchasing, receiving, and management of goods, supplies and services on behalf of the BOCES; which responsibilities shall include without limitation: (1) developing and implementing the Purchasing Policy consistent with all federal, state laws, rules and regulations, (2) researching and identifying commodity, source, and pricing information for all purchases, (3) determining applicable public advertisement and bid requirements pursuant to General Municipal Law §103 and implementing same, (4) prescribe the form of requisitions, and of receipts for supplies delivered without requisition, that will be required for all BOCES purchases, and (5) shall be the custodian of all vouchers, requisitions, receipts and other papers pertaining thereto which shall be open to the public inspection. The Purchasing, Receiving and Supply Associate shall make all purchases and contracts for supplies for the various offices, buildings and grounds of the BOCES. Reports directly to the Assistant Director of Facilities. Does related work as required.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES, PERSONAL CHARACTERISTICS
Thorough knowledge of the principles and practices of purchasing, receiving, and supply management; Good knowledge of New York State Laws and policies and procedures relating to purchasing; Good knowledge of financial recordkeeping; Good knowledge of office terminology equipment and procedures; Ability to read and interpret catalogs, sales contracts, maintenance agreements, and other moderately complex material; Ability to establish and maintain effective working relationships with a variety of people including department heads, employees, vendors, and contractors; Ability to communicate effectively both orally and in writing; Ability to operate a personal computer and utilize common office software programs for word processing, spreadsheets, and record keeping; Physical condition commensurate with the demands of the position including moderate lifting of up to 50lbs; Excellent time management; Knowledge of Warehouse Safety
TYPICAL WORK ACTIVITIES
(Illustrative Only) . Maintains and monitors Fixed Assets; Ensures BOCES purchasing practices are conducted in compliance with Federal and State laws, rules, and regulations as well as County policies; Prescribes requisitions forms and receipts for deliveries without requisition; Maintains copies of all vouchers, requisitions, receipts, and other documents; Coordinates shared service projects related to joint purchasing; Develops and implements sustainable and green purchasing and procurement policies; Responsible for the purchasing of materials, equipment and supplies; Responsible for supply management and distribution Assists department personnel in determining data for and prepares specifications for procurement of equipment and supplies; Researches suppliers and state contracts and prepares quotations used in the procurement of items; Prepares and maintains a wide variety of records and reports on purchasing activities and stock and inventory control matters; Assists with the preparation and organization of auctions, for the purpose of disposing of surplus items; Analyzes bids/proposals received and makes recommendations; Seeks ways to make current system more efficient; Establishes and maintains communication with contiguous counties to share information regarding specific vendors, purchases or policies to be certain the BOCES is purchasing best quality for the lowest price; Responsible for preparation and administration of purchasing budget and monthly reports; Solicits and reviews bids from vendors for a wide variety of commodities; Coordinates purchasing activities with other Districts and municipalities. Responsible for fleet vehicles, inspections, registrations, maintenance Prepares vehicles for Drivers Education Programs Manages and delivers central supplies. Cayuga County is an Equal Opportunity / Affirmative Action Employer
