Fleet Administrator Railcrew Xpress - 2.7 Kansas City, MO Job Details Part-time | Full-time $65,000 - $75,000 a year 1 day ago Benefits Health savings account Health insurance Dental insurance Flexible spending account Paid time off Vision insurance Life insurance Qualifications Microsoft Excel Customer service Computer literacy Microsoft Office Fleet management Accounting Organizational skills

Full Job Description Position Title :

Fleet Administrator Reports to :

Director of Fleet FLSA Status:

Salaried This position is responsible for daily intake of work orders, issuing PO's, auditing work orders and approving Fleet repair invoices. Primary Job Responsibilities

• Entering Invoices into Collective Data from Vendors
• Review Maintenance Dashboard
• PO Issuance
• Auditing of Invoices for cost savings and unneeded repairs
• Maintain Google Drive Account and Fleet Files
• Call intake from Fleet Que
• Maintains and audits supervisor's monthly vehicle inspections, creating monthly report to Fleet Manager.
• Toll Auditing
• Citations Auditing
• Car washes Auditing
• Field Purchase Auditing
• Codes all monthly vendor invoices by location and forward to corporate accounting department for reporting
• Reviews daily fuel transactions and reports to identify potential fuel theft. Reports suspected fuel theft to the Fleet manager and appropriate Field Management.
• Research and respond to all questions regarding fuel reports.
• Research and respond to all questions regarding daily reports.
• Assists Fleet Department in special projects
• Assures the discreet handling of all business.
• Preparation of new vans
• Shipping
• Daily oil change entry and payment
• Daily pending payment review and payment
• Daily tow entry and payment
• Daily Fire extinguisher entry and payment
• Daily DOT inspections entry and payment
• Assist with yearly vehicle insurance
• Assist with monthly registration renewals
• Maintains daily payments are processed by vendors
• Set up new vendors Secondary Job Responsibilities
• Primary back-up to Fleet Operations Manager position during vacation and peak periods throughout the year.
• Back up reservations
• Back up rentals
• Performs other duties as assigned. Educational Requirements
• Bachelor degree preferred, or related experience. Experience Requirements
• Minimum of 2-3 years of combined specialized project or accounting report preparation experience. Physical Qualifications
• Must be a minimum of 21 years of age
• Background check must be completed and approved by the Railroads in order to obtain an E-rail Security Badge
• Ability to lift up to 10 lbs.
• Position requires extended periods of time sitting
• Position requires extended periods of time using a telephone
• This position is subject to Random drug and alcohol testing Computer Skills
• MS Office products, including Outlook, Word and Excel
• Google
• Computerized dispatch software Personal Qualifications
• Excellent customer service and verbal communication skills
• Strong attention to detail
• Strong organizational skills
• Ability to juggle multiple deadlines I understand, accept and will comply with the above requirements as a Fleet Administrator with RCX.

If at any time my situation changes I agree to voluntarily notify RCX within 24 hours of the change in my ability to fully function in the Fleet Administrator position. ______________________________ _____________________________________________ Signature Printed Name /

Date Job Types:

Full-time, Part-time Pay:

$65,000.00 - $75,000.00 per year

Benefits:

Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Vision insurance Application Question(s): Do you have a valid drivers license and a clean driving record? Can you pass a pre employment drug test?

Experience:

Fleet Maintenance:

1 year (Required)

Work Location:

Hybrid remote in Kansas City, MO 64116