Company Vehicle Liaison

Administrative Lincoln, AL

Contract

1789573564093

Sep 16, 2026

Position Title:

Company Vehicle Liaison Location:

Lincoln, AL Position Status:

Fulltime Position Description:

Responsible for various administration tasks related to company vehicles and or other support activities.

Responsibilities:

Inspecting vehicles and recording mileage, maintenance, cleanliness, excess wear and tear.

Prevent lot rot by driving and recording vehicles on bi-monthly basis

Support company vehicle accidents as needed

Schedule service requests with outside Dealership

Coordinate scheduled services / issues with security

Schedule service requests with associates

Review completed services from prior day against the dealership's listing

Support the local administration and human resources team with administrative tasks related to the associates

Understand the process of renewing lease, pool and departmental vehicle tags annually.

Ensure proper paperwork is obtained for annual Mfg tag renewals (ie. affidavits for Secretary of State / Bonds / Certificate of Liability)

Coordination of accident reports

Scheduling of estimates with Bodyshop

Scheduling of repair appointments

Update fleet system, print paperwork for associates

Meet with associates to sign paperwork and ensure accuracy

On occasion, pick up plates from BMV

Coordinate replacement of license plates. registrations, insurance and keys.

Coordinate with associates and their appointed HR rep. to ensure timely and accurate lease vehicle service. Anticipate and solve scheduling issues.

Vehicle program - assist eligible associates with ordering vehicles, inputting new profiles and dependent information into Agile system and overall maintenance.

Maintain lease vehicle records, update

Agile as lease vehicles are returned

Support vehicle end of life processes

Department vehicle swaps. Initiate interaction with Dept. Managers to understand their business need and ensure these needs are met.

Understand how pool car list is maintained (changes, mileage, replacement vehicles, history, etc.).

Transfer plates from states as needed.

Track / file pool car agreements (Security updates / ADM files)

Signing for and delivering packages / mail

Inspection on returned cars

Light vehicle detailing

Assist with shipment requests

Track and make sure tolls are paid

Qualifications:

Excellent customer service skills

Excellent time management skills

Basic Microsoft knowledge (excel, word, PowerPoint)

Ability to learn new computer systems (lotus notes, outlook, credit card systems)

Must be willing to work outside ~4 hours/day, clean & drive vehicles

Strong communication and organizational skills are required.

Excellent driving history

About Seneca Resources:

Seneca Resources is a client driven provider of strategic Information Technology consulting services and Workforce Solutions to government and industry. Seneca Resources is a leading IT services provider with offices in Virginia, Alabama, Georgia, Florida and Texas that service clients throughout the United States. We are an Equal Opportunity Employer and value the benefits of diversity in our workplace.