Invoice Processing Specialist

Our client is looking for an Invoice Processing Specialist to join a collaborative accounting team. This position focuses on accurate invoice handling, financial record maintenance, and timely support for day-to-day payables activity. The ideal candidate brings strong attention to detail, comfort working across departments, and the ability to keep multiple financial tasks organized.

Responsibilities:

• Prepare customer order confirmations and generate invoices while working closely with internal teams to confirm documentation and processing needs.
• Maintain financial tracking files and supporting records related to shipping costs, packing charges, duties, accruals, and company assets.
• Review and enter accounts payable invoices with accuracy, validate vendor tax documentation, and help coordinate weekly payment processing.
• Track outstanding payment deadlines to support timely disbursements and reduce past-due balances.
• Reconcile corporate card activity, bank transactions, and general ledger accounts to ensure financial records remain accurate and current.
• Record accounting adjustments and post journal entries when needed to support month-end and routine accounting activity.
• Assist with reporting, audit preparation, and administrative accounting tasks requested by leadership.
• Contribute to broader accounting operations by identifying discrepancies, following up on missing information, and helping keep workflows on schedule.