Department Assistant - Sleep Center - Requisition #875129

DEPARTMENT ASSISTANT - SLEEP CENTER

JOB

DESCRIPTION

POSITION TITLE:

Department Assistant

DEPARTMENT

Sleep Center

FLSA STATUS

Non-exempt

REPORTING RELATIONSHIP

Director, Cardiopulmonary Job Summary:

Handles administrative duties within the office and performs clerical duties to maintain an organized office.

Essential Functions:

Initial Order intake and registration of patient into scheduling database. Obtaining history and physical information from patient. Verification of patient insurance and authorization if necessary. Scheduling of patient. Completion of chart. Communicating to Hospital staff of all scheduled sleep study appointments Confirmation of sleep study appointments. Collecting final interpretation report and distribution to all physicians documented on patients release of information. Making DME referral to Oaklawn Home Medical and initial patient follow up call. Communication with physician offices. Notify technicians of any last-minute changes in schedules or patient needs. Checking in incoming supplies. Cleaning. Filing, answering phones, copying, and faxing. Variety of miscellaneous duties. Preparing home sleep study device(s) and/or screening devices for patient pickup. Instructing patient how to perform home testing device and/or screening device. Downloading the home screening device to obtain patients report and distribution to patient's physician. Registration of home sleep study patients through Hospital registration procedures. Perform downloads of patients Pap therapy compliance. Desensitization of patients, mask fittings and troubleshoot as needed to improve compliance. Scheduling of clinic appointments for Dr. Adam's clinic patients. Comply with applicable laws, regulations, guidelines and standards regarding safety and infection control issues. Assist with routine equipment care and maintenance and inventory evaluation. Demonstrate computer skills appropriate for the position. Demonstrate effective written and spoken communication skills. Demonstrate appropriate social skills. Demonstrate patient care skills. Demonstrate critical thinking skills and ability to follow directions. Demonstrate teamwork skills. Follow HIPAA polices to maintain the privacy and security of patient information. Adhere to sleep center policies related to quality assurance.

Minimum Qualifications:

High School Diploma or GED plus six (6) months of previous office experience.

Knowledge, Skills & Abilities:

Excellent telephone, written communication, and interpersonal skills; ability to prioritize multiple tasks; excellent analytical and problem-solving skills; experience with data extraction from multiple information systems; experience using email and electronic calendar; proficiency with Microsoft Office products for word-processing and spreadsheets; able to work independently.

Working Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. In the performance of this job, the employee may be exposed to chemical vapors such as cleaning and disinfecting solutions. There may also be skin contact with these substances. The employee may also be exposed to infectious agents including bloodborne pathogens.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and talk or hear and sit for prolonged periods of time. The employee is occasionally required to walk; sit; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Marshall, 200 N. Madison, Marshall, MI 49068