Prom Coordinator

Garrard County Schools

Garrard County High School - Lancaster, Kentucky Job Details

Job ID:

5941676

Application Deadline:

Oct 11, 2026 11:59 PM (Eastern Standard Time)

Posted:

Yesterday

Starting Date:

Immediately

Job Description

GARRARD COUNTY SCHOOLS

Job Description

CLASS TITLE

PROM

COORDINATOR REPORTS TO

Principal

EXEMPT STATUS

Exempt

APPROVED

September 17, 2026 #213 BASIC

FUNCTION

To support the extracurricular programming of Garrard County High School by planning, organizing, and executing the annual Junior/Senior Prom. This position ensures a safe, high-quality, and financially responsible event that promotes school spirit and student engagement while adhering to all district and state financial regulations.

REPRESENTATIVE DUTIES

Select and secure an appropriate venue for the event, ensuring all contracts are reviewed according to district policy.

Coordinate themes, decorations, and entertainment (DJ, photo booths, etc.) in collaboration with student committees.

Manage catering arrangements and menu selection within the established budget.

Establish a comprehensive timeline for the event, from initial planning to post-event breakdown.

Develop and manage the annual prom budget in compliance with "Redbook" financial procedures.

Oversee the sale of prom tickets and ensure all receipts are properly documented and "swept up" to district board accounts for stipend processing and vendor payments.

Maintain accurate records of all expenditures and revenue, providing regular reports to the Director of Finance or Principal as requested.

Recruit and facilitate a student prom committee to encourage student voice and leadership in the planning process.

Establish clear expectations for student conduct and professionalism during planning meetings and the event itself.

Coordinate the selection process for Prom King and Queen and other court recognitions.

Organize and supervise event personnel, including faculty chaperones and security staff.

Develop and communicate emergency protocols and guest check-in procedures.

Serve as the primary on-site supervisor for the duration of the event.

Ensure all event activities comply with district policies and safety guidelines.

KNOWLEDGE AND ABILITIES

KNOWLEDGE OF:

Methods, practices, and procedures of school district record management;

Operation of manual and computer-assisted record management systems;

Modern office practices, procedures, and techniques;

Organization and planning methods, trends, techniques, and practices.

ABILITY TO

Read, interpret, and implement technical service manuals for the system.

Maintain records related to work performed.

Establish and maintain cooperative and effective working relationships with others. Analyze situations accurately and adopt an effective course of action. Work independently with little direction.

PHYSICAL DEMANDS

Work is performed while standing, sitting, and/or walking Requires the ability to communicate effectively using speech, vision, and hearing Requires the use of hands for simple grasping and fine manipulations Reasonable accommodation may be made to enable a person with a disability to perform the essential functions of the job.

REQUIREMENTS

This is a supplemental position to be filled by a current employee.

Position Type:

Part-Time

Salary:

$750 to $750 Per Year

Job Requirements

Citizenship, residency or work visa required