Job Summary The Scanning/Digitization Intern assists the administrative or records management team in digitizing paper files, maintaining digital organization systems, and ensuring quality control for electronic records. This entry-level role suits students or individuals seeking experience in office administration, archives, or information governance.

Key Responsibilities Document Preparation:

Sort physical files, remove staples and paper clips, and organize documents into batches before scanning.

Scanning & Digitizing:

Operate high-volume production scanners and imaging software to convert hard copies into digital files.

Indexing & Metadata Entry:

Label digital files using standard file-naming conventions, enter metadata, and sort documents into centralized electronic folders.

Quality Assurance:

Review scanned images for clarity, legibility, and completeness, re-scanning pages as needed.

Equipment Maintenance:

Perform basic cleaning and routine troubleshooting on office scanners and imaging hardware.

Records Retention:

Assist with secure file disposal, shredding preparation, or archiving according to company retention policies.