ARCHIVES SPECIALIST A, B or C (Collections Management)

ARCHIVES SPECIALIST

A, B or C (Collections Management)  Salary $2,922.00 - $5,734.00 Monthly Location Baton Rouge, LA Job Type Classified Job Number 220127 Department DOS-Secretary of State Opening Date 04/20/2026 Closing Date 5/4/2026 11:59 PM Central

DESCRIPTION

BENEFITS QUESTIONS About this Job The mission of the Secretary of State's office is to serve the public by meeting its legal responsibilities of collecting, securing and communicating information that enhances commerce, ensures the integrity of Louisiana's elections and preserves, presents and makes accessible government information essential to Louisiana's operations and its recorded history. The Collections Management Section of the Archives Division of the Secretary of State is seeking an Archives Specialist A, B or C to work with public and private donors and researchers to assure archival integrity of State Archives.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES

Building and Supporting Teams:

The ability to combine one's actions and efforts with others to work toward achieving a common goal.

Communicating Effectively:

The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

Demonstrating Accountability:

The ability to take ownership of actions, behaviors, performance, decisions, and outcomes. Minimum Qualifications Three years of experience in historical research, archival operations, records management, records preservation, or college-level teaching in a humanities field; OR Six years of full-time work experience in any field; OR A bachelor's degree.

EXPERIENCE SUBSTITUTION

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. Job Specification The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information Job Duties:

Responsible for employing established techniques, procedures, and policies for the appraisal and assessment of the historical value of records stored by or donated to the State Archives. Responsible for the cataloging, accessioning, and inventorying of collections in the care of the State Archives. Maintains stacks areas (storage) to ensure that inventory controls and documentation trails are up-to-date on the computer database. Documents retrievals and ensures retrieved data/collections are returned to the appropriate physical location. Conducts agency visits and visits storage facilities or private homes to conduct initial analysis of records and manuscripts that are to be transferred or that may be donated to the State Archives. Schedules pickup of off-site records and manuscript collections. Participates in the reproduction of holdings. This includes reviewing requests for reproduction, determining if reproduction of the holding would be appropriate and/or possible, and operating equipment needed to reformat existing paper based records and photographs to digital format. Assists in the development of internal procedures and in developing subject guides and finding aids for public use of the collections. Assists in conducting historical and governmental research for other state agencies upon request. Identifies and provides suggested website and social media updates to designated content editors to keep informational content updated and current. Conducts research for exhibit/outreach programs and professional publications as required. May be required to lift up to 40 pounds.

Position-Specific Details:

Appointment Type:

Probational or Promotional Career Progression:

This position may be filled as an Archives Specialist A, B or C.

Division:

Archives Division - Collections Management / One (1) vacancy.

Location:

Secretary of State, Essen Lane, Baton Rouge, LA.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. •Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes

WILL NOT

be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.•

Contact Information:

For further information about this vacancy, contact: Ashley Rathcke, HR Specialist Secretary of State Nancy Landry Human Resource Division P. O. Box 94125 Baton Rouge, LA 70804-9125 ashley.rathcke@sos.la.gov Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities. Employer State of Louisiana Address 1201 N 3rd St Baton Rouge, Louisiana, 70802