Job Details Working Title:

Trade & Technical Education Office & Administrative Specialist Senior Job Class:

Office & Admin Specialist Senior Agency:

Minnesota State Job ID :

96764

Location :

St.

Paul Telework Eligible :

Yes Full/Part Time :

Full-Time Regular/Temporary :

Unlimited Who May Apply :

Open to all qualified job seekers

Date Posted :

09/02/2026

Closing Date :

09/14/2026

Hiring Agency/Seniority Unit :

MN St Colleges & Universities / St Paul

TC-AFSCME

Division/Unit :

MnSCU St Paul TC / MnSCU St Paul

TC AFSCME

Appointment Type :

Unlimited, Full-time Work Shift/Work Hours :

8:00 AM

•4:30

PM Days of Work :

Monday

•

Friday Travel Required :

No Salary Range:

$22.62

•$30.62 / hourly; $47,230

•$63,934 / annually

Classified Status :

Classified Bargaining Unit/Union :

206

•

Clerical/AFSCME Work Area :

Academic Student Affairs FLSA Status :

Nonexempt Designated in Connect 700 Program for Applicants with

Disabilities:

Yes The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary Job Summary:

This position exists to provide high-level administrative support to a large, complex college academic division and provides support to the dean and the faculty in this department. This position is responsible for managing complex administrative activities including: managing faculty and classroom schedules with the curriculum management system; budget development and maintenance; and providing detailed information and assistance to the department(s) students. This position serves as the office manager for the Career and Technical division and is responsible for the communication to the entire division serving students, faculty and the deans. This position will also provide administrative support to all of the Advisory Committee meetings for the division. All employees of Saint Paul College are responsible for promoting a culture that supports diversity and inclusion in all forms as well as providing excellent customer service continuously to all internal and external contacts.

Job Duties:

Provide high level administrative support to the Dean of the Career and Technical Education Division. Manage department's Curriculum Management System. Serve as office manager for a large, complex academic department(s). Provide lead work to work study students. Provide administrative support to the Division's Program Advisory Committee Meetings. Perform other duties as assigned to ensure the smooth functioning of the department and maintain the reputation of the organization as a viable business partner. Minimum Qualifications Strong written communication skills sufficient to write, prepare, and edit materials such as memos, procedures, reports, presentations, and other documents that are grammatically correct, in proper format, and are free of spelling errors, explaining complex technical ideas and procedures to varied technical and non-technical audiences. Knowledge of computer software programs for word processing, spreadsheets, and databases sufficient to create, modify and protect files. Customer service practices and principles sufficient to identify customer needs and provide prompt and accurate information in a professional manner in person, over the phone and in writing. Ability to develop, modify, evaluate, improve, and explain administrative and program policies, practices and procedures. Accounting/budgeting/expense reporting skills sufficient to apply protocols to invoices, receipts and purchase orders. Knowledge of using office productivity applications such as Microsoft Office or similar software, maintain calendars and e-mail, file sharing and document collaboration and presentation/meeting technology such as videoconferencing. Knowledge of math sufficient to add, subtract, multiply and divide numbers, use fractions, decimals, and calculate percentages, and use simple formula. Preferred Qualification Three years of experience as an administrative assistant in an academic setting; Proficiency with advanced features of Microsoft Office Suite (Word, PowerPoint, Access and Excel). Knowledge of the college's mission and strategic plan; Thorough knowledge of ISRS (Integrated Student Reporting System) and ImageNow is imperative for troubleshooting and resolving issues; Previous experience with meeting and event planning; Familiarity with Minnesota State accounting procedures; Demonstrated ability to work independently and take the initiative to do a job without regular help and advice from others, and direct work activities to achieve work area goals. Ability to multi-task in a fast paced, high-volume environment. Ability to handle detailed information and 100% follow-through on those details; Ability to make decisions on student records processing based on the functions of ISRS and college policies; Demonstrated commitment to diversity and affirmative action principles. Knowledge of office practices and equipment sufficient to develop and improve work procedures and form. Thorough knowledge of faculty workload credit and pay databases like FWM which is imperative for tracking and maintaining faculty overloads and correct pay calculations. Qualifications Application Details How to Apply To view the full job posting and to apply please go to: https://minnstate.wd115.myworkdayjobs.com/Minnesota_State_Careers/job/St-Paul/Trade-Technical-Education-Office-and-Administrative-Specialist-Sr-Office-Admin-Special-Senior_

JR0000005659.

Contact If you have questions about this position, contact Aby Emiru at abyssinia.emiru@saintpaul.edu or 651-350-3061. To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Aby Emiru at abyssinia.emiru@saintpaul.edu. About Minnesota State Saint Paul College was established in 1910, and we are proud to be honoring education for more than a century. SPC-Quick Facts. Saint Paul College is committed to supporting diversity in all of its forms. Applicants representing diverse backgrounds are encouraged to apply. We are an equal opportunity, affirmative action employer, and encourages application from underrepresented groups. Recognized as a Beyond the Yellow Ribbon employer offering support for veteran and military students. A member of the Minnesota State Colleges and Universities system. Working together to improve the state we love. What do Minnesota's State employees have in common? A sense of purpose in their work Connection with their coworkers and communities Opportunities for personal and professional growth Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

Paid vacation and sick leave 12 paid holidays each year Low-cost medical, dental, vision, and prescription drug plans Fertility care, including IVF Diabetes care Dental and orthodontic care for adults and children 6 weeks paid leave for parents of newborn or newly adopted children Pension plan that provides income when you retire (after working at least three years) Employer paid life insurance to provide support for your family in the event of death Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury Tax-free expense accounts for health, dental, and dependent care Resources that provide support and promote physical, emotional, social, and financial well-being Support to help you reach your career goals: Training, classes, and professional development Tuition reimbursement Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov) Employee Assistance Program (EAP) for work/life support: A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance Common sources of stress can be addressed through the

EAP:

mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues

Daily Living/Convenience Services:

Chore services, home repair, trip planning, child/elder care Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota. Other Information Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.