High School Registrar

High School Registrar Diocese of Phoenix Catholic Schools Bourgade Catholic High School - Phoenix, Arizona This job is also posted in Diocese of Phoenix Catholic Schools Job Details

Job ID:

5680639

Application Deadline:

Posted until filled

Posted:

Yesterday

Starting Date:

Immediately Job Description Bourgade Catholic High School Job Description School Registrar/Administrative assistant

Title:

School Registrar/Administrative Assistant Gen.

Class:

Classified Staff/Non-exempt

Division:

Bourgade Catholic High School

Department:

Academics

Supervisor:

Assistant Principal Statement of the

Job:

The registrar/administrative assistant is responsible for comprehensive oversight, management, and maintenance of the school's student records and files, both electronically and physically; registering and withdrawing students in accordance with established procedures at the high school; accessing and reporting student enrollment and performance data as requested by school leaders; communicating with parents, staff, students, and outside schools and agencies regarding student enrollment. The registrar/administrative assistant is responsible for managing incoming phone calls to the administrative office; scheduling student, staff, or parent meetings; preparing and sending communications; preparing materials for administrative meetings; and other various and typical secretarial and clerical tasks as assigned to support the school's administrative team. Duties of the

Job:

Student Records Obtain and maintain a variety of permanent student records such as grades, transcripts, immunization records, cumulative folders and all general student data Update and manage records in the school's student information system (SIS) Enroll new students, international students, and dual credit students Communicate with other schools or outside agencies regarding student records Provides support to the high school summer school program Fulfill requests for transfer student records Prepare a variety of complex reports Maintain current class lists and grade lists for enrollment verification Process all external records requests Student Assessment Reports Prepare, record, and report student grades Assist in distribution, collection and coordination of testing materials as needed Process senior transcripts for college entrance and scholarships. Substitute Teachers Manage all substitute teacher operations__substitute teacher roster; contacting subs for daily assignments; transmitting daily lesson plans from teachers; sub attendance records; long-term sub assignments; etc. Administrative Assistant to the Assistant Principal Provide secretarial support to the Assistant Principal for Academics__managing incoming calls, calendar, appointments, etc. Maintain office supply areas Monitor office equipment and arrange for services as needed Support schoolwide testing programs Assist with academic events__student recognition events, graduation, etc. Additional Job Responsibilities Maintains a high level of ethical behavior and confidentiality Participates in any in-service training as required by BCHS or DPHX Perform any job-related tasks necessary as assigned by the Assistant Principal for the smooth flow of operations within the school Contribute to team effort for a professional office environment and maintain good working relationships with all school staff Have knowledge of technology and use appropriate software as needed Perform duties as assigned for the school's emergency procedures Cover the Attendance Clerk and Receptionist duties when needed Perform other related duties as assigned Position requires knowledge of: High school graduation requirements Operation of a computer and assigned software Modern office practices, procedures and equipment. Basic statistical and record-keeping techniques Data entry and report generation Correct English usage, grammar, spelling, punctuation and vocabulary Diocesan and school policies and procedures Knowledge of Catholic Church teachings Position requires ability to: Interpret, apply and explain provisions of Federal, State and Diocesan regulations related to admissions and records. Plan, prioritize, and organize work to meet established deadlines Work independently with little direction Type at 50 words net per minute from clear copy Analyze situations accurately and adopt an effective course of action Maintain records and prepare reports Communicate effectively both orally and in writing Establish and maintain cooperative and effective working relationships with those contacted during the performance of required duties, including school personnel, students, parents and the community Maintain regular attendance

Experience and Education:

Completion of the 12th grade or equivalent Five years responsible secretarial/clerical experience, preferably in a school setting Excellent customer service and interpersonal skills Excellent computer skills__keyboarding, data entry, information management systems Spanish speaker preferred

Required Physical Abilities:

Hearing and speaking to exchange information in person and on the telephone Seeing to conduct inspections, read, prepare and proofread documents Sitting or standing for extended periods of time Dexterity of hands and fingers to operate a computer keyboard and other equipment Kneeling, bending at the waist and reaching overhead, above the shoulders and horizontally to retrieve and store supplies Lifting heavy objects up to 25 pounds This is a full-time hourly (non-exempt) position. Schedules will be arranged by administration.

Position Type:

Full-Time Job Requirements At least 3 year(s) of relevant experience preferred. Citizenship, residency or work visa required