Apply Now Report this listing Church Administrator Refuge Christian Fellowship Santa Rosa, CA 95409

Denomination:

Non-Denominational Category:

Church Staff Church Size:

100

• 250

Salary:

$30,000

• 40,000 Posted on: August 12, 2026

Time Type:

Part Time Apply Now Apply Now Report this listing

Job Description:

Church Administrator Reports to:

Lead Pastor Classification:

Staff Deacon Hours:

Part-time, approximately 24 hours per week

Schedule:

Sunday is a required work day Purpose Refuge Christian Fellowship is seeking a part-time Church Administrator to oversee the administrative and operational needs of the church. This role supports staff, elders, ministry leaders, and volunteers by keeping calendars, facilities, systems, communications, and follow-up organized and running smoothly. This is both an administrative and ministry role. The Church Administrator should serve with humility, sound judgment, initiative, and a desire to support the church and its people well.

Responsibilities:

Sunday Gatherings

• Coordinate administrative and production logistics for Sunday gatherings in partnership with ministry leaders.
• Be on-site Sundays as a point of contact for service teams and troubleshooting.
• Prepare weekly announcements and coordinate guest speakers, special announcements, and other changes to the normal Sunday format. Operations & Facilities
• Serve as the primary contact for facility needs, maintenance, repairs, vendors, and service providers.
• Own and maintain the master church calendar for services, events, room use, and major annual activities.
• Maintain visibility of staff and key volunteer schedules and help identify coverage gaps.
• Coordinate building security, keys, alarm codes, and facility access.
• Manage office supplies and routine vendor relationships. People & Ministry Support
• Enter first-time visitors into Planning Center and coordinate timely follow-up.
• Coordinate baptisms, baby dedications, and other ministry logistics.
• Help connect people with community groups, membership, and serving opportunities and route pastoral care needs to church leadership.
• Manage the church's general inbox and route inquiries and form submissions appropriately.
• Serve as a point of contact for volunteer-led ministries without a staff or elder lead.
• Provide administrative support and basic coaching to ministry leaders and communicate ministry needs and team health to church leadership. Systems & Scheduling
• Administer Planning Center, including accounts, service planning, check-ins, scheduling, and data accuracy.
• Provide oversight of volunteer scheduling across ministries and identify coverage gaps.
• Develop and improve simple administrative systems, workflows, forms, contact lists, sign-ups, and filing processes. Communications & Digital
• Manage church-wide emails, newsletters, announcements, slides, and service materials.
• Maintain a clear process for communication, graphic, and announcement requests from ministry leaders.
• Oversee social media, website content, and podcast publishing. Leadership & Administrative Support
• Coordinate staff, elder, and ministry meetings, including scheduling, agendas, materials, and follow-up notes.
• Attend weekly staff meetings and other leadership meetings as requested.
• Serve as an administrative liaison to the Finance team/bookkeeper by routing invoices, reimbursements, and deposit information.
• Assist with staff and volunteer onboarding, personnel files, and basic HR administration. Qualifications Spiritual Qualifications
• This position serves as a Deacon at Refuge Christian Fellowship and is expected to meet the biblical qualifications for deacons outlined in 1 Timothy 3:8-13 and the expectations established in Refuge's governing documents.
• Demonstrates a mature and growing relationship with Jesus Christ.
• Affirms Refuge's Statement of Faith, mission, vision, and values.
• Meets and continues to meet the biblical character qualifications of a deacon.
• Is, or is willing to become, an active member of Refuge Christian Fellowship.
• Leads with humility, integrity, wisdom, and a servant's heart. Experience & Skills
• 2-3+ years of experience in administration, office management, operations, or a related role; church or nonprofit experience is a plus.
• Strong organizational, written communication, and problem-solving skills.
• Self-directed and able to prioritize multiple responsibilities with limited supervision.
• Experience coordinating calendars, schedules, or multiple teams.
• Comfort working with volunteers and ministry leaders across a variety of personalities and roles.
• Proficiency with Google Workspace or Microsoft Office.
• Planning Center (or similar church management software) experience strongly preferred.

Position Information:

Job Title:

Church Administrator Time Type:

Part Time Job Category:

Church Staff Salary:

$30,000

• 40,000

Organization Type:

Church Denomination:

Non-Denominational Worship Style:

Blended Church Size:

100

• 250

Contact Information:

Organization Name:

Refuge Christian Fellowship Contact Name:

Brent Garrison Address1: 3595 Sonoma Ave Address2:

City:

Santa Rosa State or Province:

CA ZIP Code:

95409

Country:

United States Map this

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