School Business Administrator

Spencer-East Brookfield Regional School District

District Office - Spencer, Massachusetts Job Details

Job ID:

5930534

Application Deadline:

Posted until filled

Posted:

Sep 17, 2026 12:00 AM (UTC)

Starting Date:

Immediately

Job Description

The Business Administrator supervises and evaluates Business Office Staff, including payroll, benefits, accounts payable, transportation, Supervisor of Buildings and Grounds, and Food Service Director, with shared responsibility for supervision and evaluation of technology staff.

The School Business Administrator is the chief financial executive of the regional school district and as such serves as the principal advisor to the Superintendent of Schools in matters related to finance, budget, and procurement. The School Business Administrator provides leadership for the following: financial management, facilities, administrative management of office systems and procedures, food service management, administrative technology management, and transportation management. As a member of the leadership team, the School Business Administrator provides information and services as a resource to others, especially regarding all changes to the laws and regulations pertaining to school finance.

RESPONSIBILITIES AND ESSENTIAL FUNCTIONS

include but are not limited to:

• Supports all aspects of the school department's fiscal operations including budget development and entry, creation and management of the general ledger chart of accounts, fiscal analysis and reporting (local, state and federal)
  
• Creates all grant and special funds/accounts in the School ERP Pro financial software system
  
• Supervises and monitors payroll records and disbursement and develops payroll forecasts
  
• Monitors and signs all purchase orders to determine correctness of information, available funds and account information
  
• Approves all invoices for payment
  
• Assumes responsibility for the internal management and administration of the district's finances, including budgeting, budget transfers and adjustments, purchasing, accounting and payroll functions, in accordance with School Committee policy, state and federal laws and regulations
  
• Develops, in conjunction with the Superintendent, building administrators and department managers, the annual operational budget for the district, and participates in presenting that budget to the School Committee and the public
  
• Works directly with the school principals and central office administrators in all matters pertaining to the business aspects of the school system
  
• Holds school principals accountable for school site budgets
  
• Supports the Superintendent in advising and/or monitoring collective bargaining negotiations and contracts with respect to estimated costs and budget implications
  
• Advises the Superintendent on the development of district goals to address budget and related financial/business operations
  
• Provides the School Committee, Superintendent, and other management staff with appropriate financial information to assist in the decision-making process, including collective bargaining
  
• Ensures the District's compliance with applicable local, state, and federal laws and regulations governing budgeting, finance. and accounting
  
• Assists in training all business office personnel
  
• Attends all School Committee meetings, Town Meetings, and other meetings as requested
  
• Serves as the district's procurement officer
  
• Assists and responds to District auditors during periodic and comprehensive fiscal audits
  
• Supervises fiscal management control and auditing of all federal and state grants, revolving accounts, gift accounts and student activity accounts
  
• Performs all financial reporting requirements with the Department of Elementary and Secondary Education (DESE) officials regarding End of Year Report data
  
• Completes all DESE audits and financial requirements for the School Nutrition Program
  
• Works with the Food Service Director to provide support and direction with regards to the district food service program
  
• Works with the Supervisor of Buildings and Grounds to coordinate facility management and provide support related to school operations including facility and capital improvement projects
  
• Supervises all aspects of procurement including: all bid documents, notice and instructions to bidders, specification development, analysis and recommendations for bid awards and contracts under M.G.L., Chapter 30B
  
• Adheres to the adopted policies of the Spencer-East Brookfield Regional School District
  
• Performs other duties and responsibilities as assigned by the Superintendent of Schools
  

Position Type:

Full-time

Salary:

$100,000 to $130,000 Per Year