3598 School Aid III (Admin Support) City College of San Francisco

• 4.4 San Francisco, CA Job Details Part-time $32.65
• $38.53 an hour 12 hours ago Qualifications Working with students Full Job Description Posting Summary Posting Type Wide Distribution Department Academic Admin
• Mission Campus Mission Campus(New) Campus Location Mission Center
• Admin Office Job Category Classified Salary Step 1
• Step 5: $32.6526
• $38.5299/hourly The position's salary placement shall be at the entrance salary step, except as otherwise provided in the SEIU Local 1021 collective bargaining agreement. Appointment Type Classified
• Permanent-Exempt Full Time/Part Time Part Time Hours/Week 25 hours a week Appointment Schedule Full Fiscal Year (260 Days) (STO) School Term/Summer enter number of days Bilingual Position Yes Special Conditions Start Date End Date Position Description One (1) Permanent-Exempt, part-time (25 hours/week), full year position.

Permanent-Exempt:

Exempt employees are considered "at will" and serve at the discretion of the appointing officer.

NOTE :

THE POSITION ARE NOT REMOTE WORK POSITION AND REQUIRES AN OFFICE PRESENCE

. The position may include evening and weekend work as needed. Under general supervision, this position provides front office and administrative support for the Mission Center and serves as a primary point of contact for students, faculty, staff, and visitors. The role ensures a welcoming, efficient, and student-centered environment while supporting daily operations and student services. Responsibilities include greeting and assisting individuals in person, by phone, and via email; supporting admissions, registration, and enrollment processes for both credit and noncredit students; maintaining records and processing administrative forms in compliance with college policies ( FERPA ); coordinating room scheduling, meetings, and events; communicating schedule updates and center announcements; collaborating with campus departments to support operations and student services; and performing general clerical duties such as data entry, filing, and document preparation. Job Duties Please note the duties specified below are representative of the range of duties assigned to the 3598 School Aide III class code and not intended to be an inclusive list. Purpose Statement The job of School Aide III

• 3598 (Admin Support) is done for the purpose/s of , under immediate supervision, providing support to the educational process with specific responsibilities for a variety of administrative support functions including clerical work, preparing various documents, gathering and analyzing data; resolving day-today problems; and providing information to students and staff.

All functionality will vary widely for this classification, dependent upon Division, Department, and/or Site. Essential Functions 1. Assembles materials and information from various sources relative to the typing of various documents and distributes to staff and/or the general public (e.g. maintaining calendars, scheduling meeting/events preparing agendas, preparing notes, etc.) for th 2. Compiles documentation regarding various matters for the purpose of preparing and maintaining information as needed. 3. Composes correspondence, in written and electronic formats (e.g. memoranda, summaries of actions, reports., etc.) for the purpose of ensuring information is current and available for other parties within established timeframes. 4. Maintains office hours for providing services for the purpose of ensuring department and/or site support is readily available to staff, students and the public. 5. Maintains records and documents for the purpose of ensuring availability of information and complying with college regulations and policies. 6. Monitors equipment usage for the department (e.g. copiers, computers, printers, telephones, etc.) for the purpose of scheduling service and assisting faculty and staff in the use of the equipment. 7. Oversees the work activities of employees and/or student workers within the office for the purpose of organizing and supervising implementation of assignments, monitoring progress, and ensuring completion within established guidelines. 8. Participates in a variety of meetings, workshops, and/or trainings for the purpose of providing or receiving information, recording minutes, if needed, and supporting the needs of the attendees. 9. Performs a wide variety of general office support (e.g. maintaining telephones, processing data, developing reports, processes mail, monitoring work areas, processing payroll, copying materials, etc.) for the purpose of completing necessary tasks to support 10. Prepares a wide range of financial data frequently requiring the use of independent judgement into the appropriate data management system (e.g. accounting and financial statements, contracts, payrolls, receipts, attendance, tracking expenditures, equipment 11. Responds to inquiries from a variety of internal and external parties (e.g. staff, administration, students, the public, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction. 12. Supports assigned supervisor in the preparation of narratives and reports addressing department and program operational functions (e.g. budgets, program activities and outcomes, recommendations, etc.) for the purpose of ensuring accuracy and completeness 13. Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Minimum Qualifications Education and Experience:

Successful completion of two (2) years of college (60 semester units/90 quarter units); PLUS paid experience working with young children or college students.

Note:

College Work Student and Student Lab Aide experience with the District will be considered/applied as qualifying experience per an agreement made between the District and SEIU . This agreement will allow District students to take advantage of employment opportunities. Desirable Qualifications 1. Experience in a community college or educational setting. 2. Proficiency in office software and data systems. 3. Experience supporting student services (e.g., student-facing information giving). 4. Strong customer service and communication skills. 5. Ability to manage multiple tasks, maintain confidentiality, and work in a fast-paced environment. 6. Ability to communicate in English and Spanish. Benefits New employees hired on or after October 1, 2013 will contribute 2% of salary to the San Francisco Retiree Health Care Trust Fund ( RHCTF ). Additional Days Off with Pay. As stipulated in the appropriate bargaining agreements and board resolutions, Classified employees working full-year (260 days/year) work schedules are granted, as paid days off, the days between Christmas Day and New Year's Day, as well as an additional five (5) paid days off during spring break. Eligible school-term-only ( STO ) employees who are not scheduled to work the designated days between Christmas and New Year's Day shall be granted three (3) paid days off to be scheduled by mutual agreement between the employee and supervisor. Eligible school-term-only ( STO ) employees who are not scheduled to work the days designated as Spring Break will not be paid for these days off. Application Procedure To be considered for this position the following materials must be submitted by the filing deadline. Applications filed without the required documents will be rejected; Note the employment portion must be filled out. 1. Completion of online application. Start process by clicking on the "Apply for this Position" button at the bottom of this page;

AND 2. A

letter expressing interest in the position specifically indicating how you meet the Minimum Qualifications and Desirable Qualifications as listed in this announcement ;

AND 3. A

current resume summarizing educational background and related work experience; AND if applicable for meeting minimum qualification;

AND 4. A

current list of three (3) recent employer references with names, addresses, telephone numbers, and e-mail addresses that include supervisors, managers, and coworkers. A minimum of two references must be current or previous supervisors/managers. (If you ae among the final candidates, references will be contacted.); AND 4.

Educational Verification:

Verification of qualifying education must include copies of transcripts, diplomas or certificates posting your degree(s) and Major(s). If verification cannot be obtained, the applicant must submit a signed statement with the application explaining why such verification cannot be obtained. Requests for waiver will be considered on a case-by-case basis. Foreign degree(s)/coursework used as qualifying to meet minimum qualifications must be evaluated by a foreign degree evaluation services organization, before an application can be processed. Please contact the CCSF Human Resources Department at (415) 452-7660 for evaluation sources. Failure to submit the required verification or request for waiver with the application at the time of filing will result in rejection of the application.

Verification of Experience:

Verification may be requested at any time during this recruitment and selection process. If requested, verification of experience needed to qualify must be submitted on the employer's letterhead and indicate the name of the applicant, job title, dates of employment, hours/week, and duties performed and must be signed by the supervisor and/or appropriate company representative. Verification of experience may be waived if impossible to obtain. The applicant must submit a signed statement with the application explaining why verification cannot be obtained. Waiver requests will be considered on an case-by-case basis. Failure to submit the required verification or request for a waiver at the time of verification is requested may result in the rejection of the application. ADA Statement Applicants who require a reasonable accommodation to participate in this hiring process should contact the Human Resources Department at to make the necessary arrangements. Please be aware that verification of a covered disability under the ADA may be required. Selection Procedure/Conditions of Employment Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine applicants' qualifications. Only those applicants who most closely meet the needs of the Department will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. EEO Statement It is the policy of the City College of San Francisco to provide all persons with equal employment and educational opportunities regardless of race, color, ancestry, national origin, ethnic group identification, religion, age, gender, marital status, domestic partner status, sexual orientation, disability or

AIDS / HIV

status, medical conditions, gender identity, or status as a Vietnam-Era veteran. These categories specifically include status as a lesbian, gay, bisexual, transgender, or questioning person in any District program or activity. For further information, contact the Human Resources Department at . Posting Detail Information Posting Number

CS00388P

Job Open Date 07/28/2026 Application Review Date Job Close Date 08/11/2026 Open Until Filled No Contact Shinmi Kang Contact Phone/Extension . Contact Email Special Instructions to Applicant Employees who are current, Permanent-Exempt, part-time, full year in Class 3598 School Aide III with City College of San Francisco qualifies to be considered as an internal transfer candidate. Internal Transfer applicants must submit an application according to the application procedure identified above AND indicate on the letter of interest that they are applying as an internal transfer candidate.