Whittier College is an independent, four-year Liberal Arts College distinguished by its small size (1600 undergraduates) and a nationally recognized liberal arts program.

Whittier College has a history of strong and innovative interdisciplinary programs and a diverse student body.

The College is ideally situated in the scenic hills eighteen miles east of downtown Los Angeles. Academic Department Management Support The Academic Affairs department at Whittier College is seeking an Academic Department Management Support. The position provides administrative support for the Academic Deans, helps manage budgets for academic departments, provides support for key operations in academic affairs, assists in the management of key functions in academic departments and oversees student workers.

Hours:

Monday-Friday Exempt Status:

Non-Exempt Full Time/Part Time status:

Full Time Salary Range:

$24.00-$26.00 per hour; Salary will commensurate with experience, skills, and knowledge.

Reports to:

Dean of Faculty Location/Department:

Whittier College (Main Campus)/Academic Affairs

POSITION DUTIES AND RESPONSIBILITIES

Essential Functions of the job: General expectations: Understand FERPA regulations and maintain confidentiality of student records. Maintain confidentiality when instructed by Academic Dean Adhere to academic and budgetary policies Uphold Whittier's commitment to equity and inclusion Support student success Position Duties and Responsibilities. Budget management (1100 ORGNs) for relevant academic departments/programs: Maintain subledger; reconcile monthly Provide Dean of Faculty with monthly budget reports As needed, order supplies; as needed, work with accounting on purchase orders; obtain appropriate authorization for purchases. Assist Academic Deans Understand, explain and enforce college policies, including but not limited to: Compliance with college spending policies Compliance with general academic policies and procedures Assist Deans with updating policy and effective communication to faculty and other campus departments. Maintain current FAQ's and contacts to facilitate rapid response to questions and correct routing of requests As needed assist with reports, grant management, and special projects. Assist Academic Deans with the generation of academic course schedule Aggregate course information Enter course information into spreadsheet Assist Deans in communication with faculty members Assist relevant academic departments/programs with: Searches Assessment logistics Administrative requests Facilities requests Building needs/issues Assist with orientation for new faculty Assist with events (fieldtrips, speakers, etc.) Work orders with facilities Requisitions for new keys from Campus Safety Manage and train student workers: Track student hours and job performance Student workers should be responsible for: Photocopying Scanning documents Greeter in buildings; answer basic questions (FAQ's) Answer phone and appropriately direct calls Assist Department manager with other tasks as appropriate and as assigned.

Other expectations:

Regular training regarding key skills/areas Excel Microsoft Word Relevant Argos and Banner programs/tools Other tools as needed Title IX College policies and initiatives And "other duties as assigned" by the Deans or VPAA.

Duties excluded from this position:

Grading student work Generating homework/quiz/test keys Maintaining faculty gradebooks/entering grades Personal errands for faculty/administrators Proctoring exams; etc. Lab/room set up; etc. Non-essential Functions of the

Job:

1. None identified at this time.

Position Specifications and Requirements:

Previous Experience:

Minimum of five years of clerical and office administration experience to include budget management. Experience working in a college or university setting and/or with a student programs preferred. Supervisory experience preferred.

Knowledge and Education:

Undergraduate degree or equivalent experience is preferred. Skill in written communication and the knowledge of English grammar, spelling, and punctuation to include the ability to maintain attention to detail, i.e. proofreading and editing. Basic mathematics. Ability to manage time effectively and set priorities, maintain regular office hours, plus occasionally work after hours and weekends. Ability to organize, track, and monitor several projects simultaneously. Ability to establish methods to gather, collate, and classify information, and to maintain accurate records.

Ability to maintain confidentially at all times. Knowledge in

Excel, Microsoft Word, and Outlook Application Deadline:

until the position is filled. The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to

Whittier College, Attn:

Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/EOE. Work Authorization Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment. Whittier College does not sponsor employment-based visas for this position and does not participate in the E-Verify program. Because participation in E-Verify is required for certain employment authorization categories, applicants who would require employer participation in E-Verify to obtain or maintain employment authorization are not eligible for employment in this position. Equal Employment Opportunity Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion, creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran status, or any other characteristic protected by applicable federal, state, or local law. jeid-05dfc09a792e43d78bcf6b0ef8b1c911