Business and IT Kirkwood Community College
4.

2 Cedar Rapids, IA Job Details Full-time $21.61 an hour 22 hours ago Qualifications Microsoft Outlook Spreadsheets SharePoint Associate's degree Full Job Description

JOB GOAL

To advance the college's mission, vision, principles, values and strategic initiatives through continuous improvement decisions.

GENERAL JOB SUMMARY

The department assistant provides administrative support to staff, faculty, and leadership within the department. This role ensures smooth day-to-day operations by supporting communications, budgets, records, and frontline customer service. This position will work 40 hours per week, Monday through Friday, usually from 8:00am-5:00pm. Due to events for this department, hours may shift for occasional evening or weekend work for event support.

UNIVERSAL CORE COMPETENCIES

Advocate for Continual Improvement

empowering each other to identify opportunities for excellence. Collaborate with Mutual Accountability
working together with a willingness to take ownership and account for our actions. Champion Service
anticipating needs and create a welcoming, diverse, and inclusive environment. Perseverance
commitment to excellence even in the face of adversity or delay in achieving success. Lead
regardless of title, through positive influence.

DUTIES/RESPONSIBILITIES

Serve as the first point of contact for the department office (in person, phone, and email). Manage calendars, prepare agendas and minutes, and maintain departmental documents. Initiate and track purchases, travel requests, reimbursements, part-time payroll authorizations, and purchase orders. Maintain budget and expenditure records, including PCard reconciliation. Support all department faculty and staff with access to systems/materials. Maintain accurate, timely compliance by managing required system data and ensuring students and faculty complete assigned tasks and deadlines. Assist students with information and referrals to appropriate college services. Maintain department contact information, files, spreadsheets, and shared drives. Coordinate printing, mail, and materials for classes. Under the direction of the dean or associate dean, send department communications Perform additional duties as assigned to support evolving departmental and institutional priorities. Coordinate department meetings, advisory committee functions, recruitment activities, special events, and related logistics. Provide advanced administrative support to the dean and associate dean, including project coordination, report preparation, and confidential administrative activities.

PERFORMANCE EXPECTATIONS

Demonstrate professionalism, punctuality, and responsibility while independently managing tasks at the department front desk. Maintain confidentiality and accuracy in handling student records and department documents. Communicate clearly and respectfully with diverse groups of students, faculty, staff, and campus visitors. Take the initiative to identify tasks that need to be completed, ask questions, and seek clarification when needed. Exhibit attention to detail and commitment to accuracy when assisting with departmental operations. Adapt to shifting priorities and assist with a variety of tasks depending on department needs. Welcome, value, and nurture people of all backgrounds, perspectives, and experiences, as well as support and promote an environment that accepts differences. The statements contained herein reflect general details as necessary to describe the essential job duties/responsibilities and performance expectations of the job, which should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned.

PHYSICAL ACTIVITIES WITH/WITHOUT REASONABLE ACCOMMODATION

Position involves working in an office setting. Occasional (10-33%) standing, pushing, pulling and grasping. Frequent (34-66%) reaching and viewing a computer and other types of close visual work. Constant (67-100%) sitting, walking, repetitive motion, talking and hearing. The position involves occasional (10-33%) driving to events and meetings away from KCC's main campus.

MINIMUM QUALIFICATIONS

Associate's degree in a related field plus two years related experience Possess a good working knowledge of personal computers and Microsoft Office products, with an emphasis on Sharepoint, Outlook, Word and Excel. Knowledge of standard office equipment.

PREFERRED QUALIFICATIONS, LICENSES, CERTIFICATIONS, OR REGISTRATIONS

Experience in an educational setting

EEO/AA STATEMENT

It is the policy of Kirkwood Community College not to discriminate in its programs, activities, or employment on the basis of race, color, national origin, sex, disability, age, sexual orientation, gender identity, creed, religion, and actual or potential family, parental or marital status. If you have questions or complaints related to compliance with this policy, please contact the Vice President, Human Resources and Institutional Effectiveness (employees) or the Vice President of Student Services (students), 6301 Kirkwood Blvd. SW, Cedar Rapids, IA 52404, 319-398-5572 , , or the Director of the Office for Civil Rights, U.S. Department of Education, Cesar E. Chavez Memorial Building, 1244 Speer Boulevard, Suite 310, Denver, CO 80204-3582,

Telephone:

(303) 844-5695

FAX:

(303) 844-4303, TDD 800-877-8339

Email:

WHY KIRKWOOD

Kirkwood Community College prides itself on fostering a diverse workforce and values unique perspectives throughout its campus community. The college is a convenient, innovative, visionary educational leader striving to remain affordable and accessible. With more than 140 majors and programs, Kirkwood boasts 16,000 annual college-credit students while maintaining one of the lowest tuitions in the state. All degree-seeking students are eligible for federal financial aid and the college offers more than $3 million in scholarships each year to students from all walks of life. 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Department Assistant - Business and IT