The Opportunity:

The Registrar's Office is a strategic hub for academic policy, data integrity, technological innovation, student service, and institutional effectiveness. Quincy University, a Catholic, Franciscan, and liberal arts institution emphasizing the development of servant leaders, invites applications to serve as the institution's next Registrar, to lead these critical efforts. Reporting to the Provost/Vice President for Academic Affairs, the Registrar is responsible for the integrity, accuracy, security, and appropriate use of academic records and provides leadership for registration, academic scheduling, grading, degree audit and conferral, transcripts and verifications, transfer credit, academic calendars, catalog and curriculum implementation, and related academic operations. This is a highly visible leadership role for a professional who can pair technical and regulatory expertise with strong judgment, collaborative leadership, and exceptional service. The successful candidate will help strengthen systems and processes, improve data quality and governance, support consistent academic policy implementation, and build productive partnerships across Academic Affairs and the University.

Responsibilities:

• Strategic and day-to-day leadership of the Registrar's Office and its staff, service standards, priorities, and resources.
• Accurate and secure academic records, registration, grading, transcripts, verifications, degree audit and conferral, transfer credit, course and classroom scheduling, academic calendars, and commencement certification.
• Consistent interpretation and implementation of academic policies, curriculum changes, catalog requirements, and degree rules in partnership with faculty and academic leadership.
• Institutional compliance related to FERPA, records privacy and retention, academic-record practices, and required enrollment/degree reporting.
• Functional leadership for Jenzabar J1/J1 Web Registration and related Registrar technologies, with emphasis on data integrity, thoughtful automation, testing, documentation, and process improvement.
• Cross-functional data stewardship and collaboration with Institutional Research, Information Technology, Admissions, Financial Aid, Athletics, Student Affairs, the Business Office, and other campus partners.
• A culture of accuracy, accountability, professional development, continuous improvement, and student-centered service.

The Candidate:

Quincy University is seeking a Registrar professional who understands both the precision of the academic record and the broader institutional impact of the Registrar's Office. Strong candidates will bring progressively responsible higher education experience, a command of registrar operations and FERPA, comfort with complex student information systems and data, and the ability to lead people and change with clarity and professionalism.

Required Qualifications:

• Bachelor's degree required.
• At least five years of progressively responsible experience in a Registrar's Office, academic records, enrollment services, academic administration, or a closely related higher education function, including substantial responsibility for registrar functions.
• Supervisory or team leadership experience.
• Strong knowledge of academic records, registration, grading, degree certification, academic policy administration, and FERPA.
• Experience with a student information system and demonstrated ability to work effectively with data, technology, reporting, and process improvement.
• Excellent judgment, communication, organizational, analytical, and collaborative problem-solving skills.

Preferred Qualifications:

• Master's Degree preferred.
• Experience with Jenzabar or a comparable enterprise SIS, in a functional leadership role; experience with related catalog, transfer-articulation, workflow, degree-audit, and/or National Student Clearinghouse technologies.
• Prior leadership experience at a private, comprehensive university.
• Engagement with AACRAO, IACRAO, or another Registrar/enrollment services professional association.
• Budget management experience.

Position Start Date:

Negotiable—December 2026 / January 2027.

Application Deadline:

Review of applications will begin on October 30, 2026. The position will remain open until filled.

Salary:

$70,000 - $80,000, depending on experience.

Benefits:

We offer a comprehensive benefits package that includes health, dental, and vision insurance; Flexible Spending Accounts (FSA); life insurance; long-term and short-term disability coverage; paid vacation, sick days, and holidays; parental leave; a 403(b) retirement plan; and tuition remission for employees and their dependents.

Application Procedure:

Send a letter of application, C.V./Resume, copy of unofficial transcripts (must show all coursework completed and the conferral date of the degree), and contact information for three references to: Ms. Macee Borrowman Executive Assistant to the Provost & Vice President for Academic Affairs c/o Office of Human Resources Quincy University 1800 College Ave. Quincy, IL 62301 or hr@quincy.edu

Quincy University:

Founded in 1860 by Franciscan friars, Quincy University is a Catholic university emphasizing the sciences, liberal arts and the professions. Quincy University offers 46 undergraduate programs, five master's degrees, and a doctoral degree in Occupational Therapy, with a doctoral degree in Physical Therapy awaiting candidacy. QU is organized into six schools, the School of Fine Arts and Communication, the Oakley School of Business, the School of Humanities, the School of Education & Human Services, the School of Science and Technology, and the President's Honors College. Quincy University invites submissions from all qualified applicants. Individuals who have earned degrees or worked at Catholic higher education institutions or have other experiences of working with Catholic organizations recognized by the Church and aligning with Quincy University's mission, are especially encouraged to apply. Whether Catholic or not, the successful applicant must be able to support the Catholic and Franciscan mission of Quincy University. For more information see Ex corde Ecclesiae, the Church's Apostolic Constitution for Catholic universities. QU is a member of NCAA Division II for intercollegiate athletics. For more information, please visit www.quincy.edu. Quincy University. Success by Design. It's a great day to be a Hawk!

Quincy, Illinois :

Located in a tri-state area (Illinois, Missouri, and Iowa) on the banks of the Mississippi River, Quincy, Illinois is an affordable, family-friendly city of 40,000 residents with much to see and do! Quincy is rich in history, architecture, and cultural and recreational opportunities. St. Louis, MO is just over a 2-hour drive from Quincy. Kansas City, MO is 3 ½ hours and Quincy is 5 hours from Chicago by car. Quincy is also serviced by the Quincy Regional Airport and an Amtrak station.

Employment Authorization :

Employment is contingent upon a clear criminal background check. In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.