Administrative Manager (2 Vacancies) -

CEHC Category:

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College of Emergency Preparedness, Homeland Security & Cybersecurity - 02700

Locations:

Albany, NY Posted:

Jul 14, 2026

Closes:

Open Until Filled Type:

Full-time Ref. No.:

WF260015

Position ID:

202589 Share About University at

Albany:

The University at Albany is a Carnegie-classified Research 1 institution driven by academic excellence, pioneering research and scientific discovery, and service to community. UAlbany's world-class faculty experts and approximately 17,500 students are creating new knowledge in fields such as artificial intelligence, semiconductor engineering, atmospheric and environmental sciences, cybersecurity, public health, public administration and social welfare while deepening our understanding of our world through scholarship and creative activity in the social sciences and humanities. As one of the most diverse public research institutions in the nation, the University is a national leader in public engagement, educational equity and social mobility. For over 180 years, UAlbany has molded bright, curious and engaged students and launched them toward success. Located in Albany, New York, New York State's capital, the University is convenient to Boston, New York City, and the Adirondacks.

Job Description:

The College of Emergency Preparedness, Homeland Security, and Cybersecurity (CEHC) at the University at Albany is hiring two Administrative Managers for the Emergency Management/Homeland Security and Cybersecurity department. The main role is to provide administrative support to help faculty be more effective in teaching and research by managing academic, fiscal, and personnel matters. The Administrative Manager will handle tasks that help the Chair, faculty, staff, and students work well together, as well as coordinate with University offices and outside agencies. The position will also connect the Dean's office with other departments and units across the University.

Primary Responsibilities:

Manage all fiscal account activity in State, UAlbany Foundation, and Research Foundation accounts. Consult with and advise the Chair, Vice Dean and Assistant Dean of Finance & Administration regarding budget planning and implementation. Develop, implement and monitor all budget and expenditure requests and review the reconciliation of expenses for accuracy. Assist faculty with preparing budgets for grant proposals and provide administrative support in monitoring their awards. Manage department academic affairs support, including enrollment management, course scheduling, recruiting, advising and alumni affairs. Provide oversight for the Department's human resource/personnel matters; assist in onboarding for Department staff, faculty and student personnel. Serve as Department liaison, troubleshoot issues with all campus administrative offices including the College Dean's Office, Information Technology, Graduate Education, Registrar, Institutional Research, International Programs, Payroll, Human Resources Management, Facilities Management, Purchasing, Accounting, Summer Sessions, and Undergraduate Education. Participate in CEHC's financial, personnel and resource planning activities. Supervise work-study students and student assistants assigned to the department office. Provide leadership, oversight and direction to direct reports to assure goals, programs, activities, and personnel practices are consistent with and contribute to the University's goals and strategies. Lead employees for maximum performance and dedication. Other reasonable duties as assigned

Functional and Supervisory Relationships:

Reports to Chair of Emergency Management/Homeland Security Department or Chair of Cybersecurity Department Supervises the following positions: one graduate assistant (graduate student).

Job Requirements:

Ability to multitask and adjust priorities. Evidence of strong interpersonal and communication skills. Evidence of strong organizational skills and attention to detail. Ability to work independently and in a team. Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community. Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role.

Requirements:

Minimum Qualifications:

Bachelor's degree from a college or University accredited by the US Department of Education or internationally recognized accrediting organization. 2 years of professional experience in an administrative capacity. Proficiency with Microsoft Office (e.g., Word, Excel, Outlook).

Preferred Qualifications:

MS/MA from a college or university accredited by the US Department of Education or an internationally recognized accrediting organization. Higher Education administration experience. Experience using Oracle BI and SLATE.

Working Environment:

Typical office environment

Additional Information:

Professional Rank and Salary Grade:

Senior Staff Assistant, SL3, $57,151.

Special Note:

Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that UAlbany is not an E-Verify employer. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link http://police.albany.edu/ASR.shtml Pursuant to New York Labor Law §194-a, the University will not seek, request, or rely upon an applicant's wage or salary history in determining whether to interview, hire, or establish compensation for an applicant. Applicants are not required to provide wage or salary history information as a condition of employment consideration. Salary history may only be verified in the limited circumstances permitted by law.

THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER

Please apply online via http://albany.interviewexchange.com/candapply.jsp?

JOBID=202589

Application Instructions:

Applicants MUST submit the following documents: Resume Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications List of 3 professional references with e-mail addresses and telephone numbers

Note :

After submitting your resume, the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.). See the FAQ for using our online system. Please contact us if you need assistance applying through this website. Returning Applicants - Login to your UAlbany Careers Account to check your completed application. Preference will be given to applications received by August 19. Frequently Asked Questions (FAQs) Powered by