About Us At Care A Lot Adult Day Care, we don't just "watch" seniors — we care for them with dignity, purpose, and respect. Our mission is to provide a safe, engaging, and supportive environment where seniors can thrive socially, emotionally, and physically. Position Overview We are seeking a highly organized, dependable, and proactive Administrative Assistant to support the Executive Director and help keep daily operations running smoothly. This is a part-time role requiring focus, efficiency, and strong time management to effectively manage responsibilities within a 5-hour workday. Key Responsibilities Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling appointments, meetings, and events with precision and efficiency. Serve as a key point of contact for staff, families, and partners Maintain accurate records, documentation, and compliance tracking Assist with staff onboarding, scheduling, and communication Track deadlines and ensure follow-through on tasks Support reporting, audits, and operational processes Identify and help improve systems and workflow efficiency Ensure accountability and follow-through across daily operations What We're Looking For Proven experience in office management or executive administrative support within a healthcare or adult day care environment. Strong organizational skills with the ability to multitask efficiently in a busy setting. Excellent computer literacy including proficiency in Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), and familiarity with Microsoft Outlook Calendar. Exceptional typing speed, along with transcription and proofreading skills, to produce accurate documents quickly. Demonstrated customer service skills with professional phone etiquette. Ability to handle clerical tasks such as filing, data entry, and managing front desk responsibilities confidently. Knowledge of office procedures including filing systems, data management, and office equipment operation. Strong communication skills—both written and verbal—with an emphasis on professionalism in all interactions. Proactive (you don't wait to be told what to do) Professional and able to handle confidential information Able to work efficiently and stay productive in a part-time schedule Required Qualifications High school diploma required (Associate degree preferred) 2-3 years of administrative experience Proficiency in Microsoft Office and Google Workspace What This Job Is NOT Not a basic receptionist position Not a low-responsibility admin role Not for someone who struggles with organization or follow-through Not for someone requires constant instruction. How to Apply If you are dependable, proactive, and able to take ownership in a part-time role, apply today.

Pay:

$16.00 - $19.00 per hour Expected hours: 20.0 - 25.0 per week Application Question(s): Describe a time you had multiple urgent tasks at once. How did you prioritize and what was the outcome? This role requires tracking tasks and following up with others. How do you ensure things get completed on time?

Experience:

Office management: 2 years (Required)

Work Location:

In person