Description We are looking for a Program Assistant to support a college prep institute through dependable administrative and office coordination in Indianapolis, Indiana. This Long-term Contract position is ideal for someone who can work independently, stay highly organized, and provide strong support in a fast-paced environment. The role focuses on day-to-day clerical operations, accurate record handling, and responsive service for internal and external stakeholders. This role is primarily Monday - Friday 8am - 4:30pm, however the individual needs to be okay with schedule adjustments for some late night and occasional Saturday's.

Responsibilities:

• Manage daily administrative tasks, including organizing records, preparing materials, and maintaining orderly office workflows.
• Enter, update, and verify information in tracking systems and spreadsheets with a strong focus on accuracy.
• Scan, file, and retrieve documents to ensure records are complete, accessible, and properly maintained.
• Provide attentive customer service by responding to routine questions and directing requests to the appropriate contact.
• Support program activities by coordinating paperwork, assisting with scheduling, and helping staff stay on top of deadlines.
• Use Microsoft Excel to maintain logs, monitor information, and produce basic reports as needed.
• Handle clerical assignments such as correspondence preparation, document review, and general office support.
• Work with limited supervision, take initiative on assigned tasks, and quickly adapt to established procedures. Requirements
• Prior experience in administrative, clerical, office support, or program support work.
• Strong data entry skills with a consistent record of accuracy and attention to detail.
• Proficiency with Microsoft Excel and confidence using standard office software.
• Experience scanning, organizing, and maintaining documents in a detail-focused setting.
• Effective written and verbal communication skills with a customer-focused approach.
• Ability to work independently, manage priorities, and begin contributing with minimal onboarding.
• Education should not include a completed Bachelor's degree; some college coursework is acceptable.
• Availability to work Monday through Friday on a regular daytime schedule in business or smart casual attire.

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