JOB STATUS

OPEN

POSTING DATE

09/14/2026

CLOSING DATE:

09/21/2026 11:59 PM

POSTING NUMBER

00008013

LOCATION:

Special Education

POSITION TITLE

Administrative Assistant, Executive Director of Special Education

JOB DESCRIPTION

Primary Purpose:

Assist and support the Executive Director of Special Education so that maximum attention may be devoted to educational administration.

RESPONSIBILITIES

Major Responsibilities and Duties Handle complex correspondence and log mail. Process incoming and outgoing correspondence as instructed. Receive all incoming calls, take reliable messages and route to appropriate staff. Obtain, gather, and organize pertinent data as needed, and put into useable form and forward to committees, community agencies, individuals, appropriate staff and administration. Maintain the Executive Director's regular filing system, as well as a set of secure confidential files as needed. Maintain schedule of appointments and make arrangements for conferences, interviews, luncheon meetings and travel arrangements for the director. Ensure accuracy of budget codes on requisitions. Welcome and assist visitors to the office, routing them to the appropriate personnel. Work cooperatively with other personnel in the district and facilitate intra-departmental concerns. Ensure accuracy of visual presentations, pamphlets, and flyers for the department Work effectively with parents and students. Facilitate good public relations with community agencies. Attend required functions and assist as needed. Coordinate logistics for meetings planned by the Department. Attendance at work is an essential function. Other duties as assigned by the supervisor or designee.

EXPERIENCE

QUALIFICATIONS:

Minimum Education/Certification:

High school diploma or

G.E.D. 30

credited college hours OR five years of experience as an administrative assistant or similar office experience preferred Valid Texas driver's license Eligible for coverage under the District's vehicle insurance program

Special Knowledge/Skills:

Knowledge of confidentiality issues and regulations Proficient skills in typing, word processing and file maintenance Proficient in the use of common Microsoft Office applications Working knowledge of budgeting procedures Working knowledge of basic office procedures and the operation of common office equipment and machines Ability to greet the public both in person and by telephone Effective communication and interpersonal skills Working knowledge of community agencies providing medical and social services

OTHER INFORMATION

Equipment Used:

Computer, student management and budget systems, phone system, scanner, copier, calculator and fax machine.

Working Conditions:

Mental/Physical Demands/Environmental Factors:

Moderate lifting and carrying (15-44 pounds), reaching above shoulders, use of fingers, walking, working in a stressful environment, performing complex and repeated proofreading, ability to distinguish basic colors, understanding of confidentiality issues, specific visual requirements (using computer), specific hearing requirements (phone conversations).

JOB CONTACT INFORMATION

APPLY TO:

The above statements are intended to describe the general purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties and skills required.

GROUP / GRADE

Wage/Hour Status:

Hourly;

Reports To:

Executive Director of Special Education;

Date Revised:

July 2019

SALARY:

Pay Grade:

8

DAYS:

230