Excavation Accounting Coordinator

Work With The Best We are building the premier outdoor living company in the country by creating a "family of family companies" across the nation. Now you can build your landscaping career with the best, working in one of our many company locations nationwide. Learn from the top experts in the field and work on some of the country's largest and most complex landscape projects. Take advantage of opportunities to share and exchange best practices across our network. The opportunities are endless.

Position Summary :

MD Landscaping is seeking a detail-oriented and proactive Excavation Accounting Coordinator to manage all invoicing and collections for our excavation clients. This role is essential in ensuring accurate billing, timely payments, and clear communication with both internal teams and customers. The ideal candidate will have experience in QuickBooks, a background in construction, and strong organizational and communication skills.

Key Responsibilities:

Invoicing & Collections:

Prepare and send invoices to excavation clients using QuickBooks. Follow up on outstanding payments and maintain accurate records of collections. Communicate professionally with clients regarding billing inquiries or issues.

Project Coordination Support:

Assist the estimator in preparing project bids and securing signed contracts. Utilize Statements of Value to support billing and project documentation.

Reporting & Communication:

Provide regular updates and reports on billing status and project progress to the Controller or Manager. Collaborate with internal teams to ensure alignment on project timelines and billing milestones.

Administrative & Technical Tasks:

Maintain organized digital and physical records of all billing-related documents. Use Microsoft Office tools (Excel, Word, Outlook) to manage documentation and communication efficiently.

Qualifications :

Previous experience in an A/R, billing, or accounting role Proficiency in QuickBooks . Background in construction (field or office experience). Strong skills in Microsoft Office , especially Excel and Outlook. Excellent communication and follow-up skills. Ability to work independently and manage multiple tasks simultaneously. The Perks 401(k) plan with company match Medical insurance Dental insurance Vision insurance FSA/HSA PerkSpot Long-Term Disability and Life Insurance Paid time Off Tuition Reimbursement (after one year of service) Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Mariani Enterprises, LLC is proud to be an equal opportunity employer and does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law.