Executive Assistant (SCR)

Executive Assistant (SCR) State of Kansas

• Ks Dept for Aging & Disab Svs
• 3.

5 Sedgwick County, KS Job Details Full-time $36,420.80 a year 1 hour ago Benefits Paid holidays Health insurance Dental insurance Military leave Parental leave Vision insurance Employee discount Bereavement leave Qualifications Microsoft Excel Microsoft Outlook Executive administrative support Microsoft Outlook Calendar Full Job Description Important Recruitment Information for this vacancy Job Posting closes: Open until Filled Required documents uploaded by: All required documents listed below must be attached to your application within 2 days of applying for your application to be considered complete.

Agency Information:

Kansas Department for Aging and Disability Services Protecting Kansans, Promoting Recovery and Supporting Self Sufficiency https://www.kdads.ks.gov/ About the Position Who can apply:

Anyone Classified/Unclassified Service:

Unclassified Full-Time/Part-Time:

Full-Time Regular/Temporary:

Regular Work Schedule:

M-F Eligible to

Receive Benefits:

Yes Veterans' Preference Eligible:

Yes Disability Preference Eligible:

Yes Search Keywords:

Executive Assistant Compensation:

Up to a maximum salary of $36,420.80 annually. Salary can vary depending upon education, experience, or qualifications. Employment Benefits Comprehensive medical, mental, dental, vision, and additional coverage Sick & Vacation leave Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave Paid State Holidays (designated by the Governor annually) Fitness Centers in select locations Employee discounts with the STAR Program Retirement and deferred compensation programs Visit the Employee Benefits page for more information…

Position Summary & Responsibilities Position Summary:

The Executive Assistant provides high-level administrative and operational support to the Superintendent of the Hospital. This role requires discretion, strong organizational skills, and the ability to manage complex schedules, communications, and projects in a fast-paced healthcare environment. The Executive Assistant serves as a key liaison between executive leadership, clinical departments, external stakeholders, and regulatory bodies. Job Responsibilities may include but are not limited to the following: Executive Support & Coordination Manage the Superintendent's calendar, including scheduling meetings, appointments, and travel arrangements Prepare agendas, reports, presentations, and briefing materials Screen and prioritize incoming communications and correspondence Ensure the Superintendent is prepared for meetings, events, and decision-making activities Track and follow up on action items and key initiatives Oversee day-to-day administrative functions of the executive office Maintain office supplies, equipment, and organization Coordinate travel, expense reports, and reimbursements Support onboarding and coordination for executive-level staff or visitors Administrative Operations Assist with special projects, strategic initiatives, and organizational priorities Monitor project timelines and provide status updates Support hospital-wide initiatives related to quality, compliance, and performance improvement Help coordinate events, trainings, and leadership activities including tracking revisions. Operational & Project Strategic Support Coordinate events, trainings, and leadership activities, including logistics, materials and updates. Assist with special projects, performance improvement initiatives, and departmental goals Track deadlines and deliverables for leadership projects Support staffing and scheduling coordination as needed Help prepare data reports, dashboards, and basic analytics for leadership review Confidentiality & Compliance Handle sensitive and confidential information with the highest level of discretion Ensure compliance with hospital policies, procedures, and regulatory requirements (e.g., HIPAA) Maintain secure filing systems for executive and organizational documents Completes special projects and performs other duties as assigned including but not limited to ensuring the agency is adequately staffed during and immediately following natural and/or manmade disasters, infectious disease outbreaks, and/or acts of terrorism. Assists other employees in the work unit in accomplishing assignments as necessary.

Qualifications Minimum Requirements:

Minimum of 3-5 years of executive administrative support experience, preferably in a healthcare or behavioral health environment Exceptional organizational and time-management skills, including managing complex schedules and competing priorities Strong written and verbal communication abilities, including drafting professional correspondence and materials High level of professionalism and discretion in handling sensitive and confidential information Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), including calendar management and document preparation Ability to multitask and prioritize in a fast-paced environment while meeting deadlines Strong attention to detail and problem-solving skills, including reviewing documents and tracking action items

Preferred Requirements:

Two to four years of experience in Business Administration, Healthcare Administration or related field preferred.

Post-Offer, Pre-employment Requirements:

Must be able to pass a background check prior to employment. Recruiter Contact Information KDADS

• Human Resources Recruiter 503 S.

Kansas Ave Topeka, KS 66603

Phone:

785-296-0463

Fax:

785-368-6688

Email:

Job Application Process First Sign in or register as a New User. Complete or update your contact information on the Careers> My Contact Information page.

• This information is included on all your job applications. Upload required documents listed below for the Careers> My Job Applications page.
• This information is included on all your job applications. Start your draft job application, upload other required documents, and Submit when it is complete. Manage your draft and submitted applications on the Careers> My Job Applications page. Check your email and My Job Notifications for written communications from the Recruiter. Email
• sent to the Preferred email on the My Contact Information page Notifications
• view the Careers> My Job Notifications page Helpful Resources at jobs.ks.gov : "How to Apply for a Job
• Instructions" and "How to Search for a Job
• Instructions" Required Documents for this Application to be Complete Upload these on the Careers
• My Job Applications page DD214 (if you are claiming Veteran's Preference) Upload these on the Attachments step in your Job Application Cover Letter Resume Helpful Resources at jobs.

ks.gov : "How, What, & Where do I Upload Documents"

Kansas Tax Clearance Certificate:

A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue

• Tax Clearance Frequently Asked Questions How to Claim Veterans Preference Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under

K.S.A. 73-201

will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager. Learn more about claiming Veteran's Preference How to Claim Disability Hiring Preference Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager. Learn more about claiming Disability Hiring Preference

PLEASE NOTE

: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to , or can be mailed/delivered in person to:

ATTN:

Disability Hiring Preference Coordinator Office of Personnel Services Docking State Office Building 915 SW Harrison Ave, Suite 260 Topeka, KS 66612 Equal Employment Opportunity The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.