Finance and HR Administrator

JOB TITLE

Finance and HR Administrator

DEPARTMENT

Administration

REPORTS TO

Senior Pastor

JOB SUMMARY

The HR/Financial Administrator manages, directs and provides clear direction for the HR and Financial functions of the Church in a professional manner that supports Grace Lutheran Church's Mission, Vision and Values. These functions include, but are not limited to, Finance, Human Resources, Payroll, Office Administration and Risk Management.

ESSENTIAL FUNCTIONS

1. Business/Finance Management a. Prepare/monitor financial reports, budgets, contribution pledges and ensures general accepted accounting practices associated with church finance are maintained. b. Supervises the Bookkeeper in charge of accounts payables and receivables. c. Conducts annual audit in conjunction with the treasurer to ensure accuracy and stewardship of church budget/funds. d. In collaboration with Senior Pastor, develops and presents an annual budget for Vision Board and congregational approval. e. Consults with and advises the Senior Pastor on business and administrative matters that affect the Church. f. Prepares monthly financial reports and administrator report for the Vision Board, Senior Pastor, Program staff, Seeds of Grace Parent Advisory Board and Seeds of Grace Director. g. Represents the Church in financial, business and legal transactions, as allowable and approved by the Vision Board. h. Ensures the filing of the Church's Parochial Report which is done by the Administrative Assistant. i. Oversees investments, banking, billing, contracts, loan administration and payment procedures. j. Annually reviews insurance policies to ensure adequate Church coverage and ensures proper measures/policies/training are in place for risk management including background checks for all Grace employees and volunteers. k. Manages all business contracts in collaboration with Facilities Manager and ensures renewals and/or certificates of insurance are updated as needed. l. Assures database system(s) are current with technology and appropriate to meet the Church's size, financial and operational needs. m. Assists CYF Director in managing/tracking youth fundraising and ensuring event payments are received, youth fundraising and scholarships are applied as approved by CYF Director. Invoices families for youth events as needed. n. Drafts and/or updates policies & procedures o. Holds quarterly finance meetings with finance committee p. Reports contribution statements to all who contribute to Grace Lutheran Church Annually and semi-annually. 2. Human Resources Management a. Assists in recruiting, hiring, training, motivating, evaluating and terminating staff. b. Serves as a resource for personnel matters, including benefits, compensation, contracts, salary plans, worker's compensation, MN Paid Family/Medical Leave and wage and labor issues. c. Processes background checks for staff i. Provides information for staff to perform background checks on volunteers and ensures they are kept up to date and confidential. d. Supervises the Administrative Support Staff including the Administrative Assistant and Bookkeeper. e. Regularly reviews employee handbook, human resources policies, procedures and programs and presents recommendations to the Personnel Team. f. Ensures that all procedures are in written form and followed by staff. g. Attends Personnel Team meetings as requested. 3.

Other:

a. Meets with Senior Pastor and Associate Pastor on a regular basis to update them on administrative issues. b. Participates in internal and external meetings as needed. c. Serves on committees as needed, some evening work is required. d. Participates in community peer network group meetings/events. e. Performs other duties as assigned within scope and role responsibilities.

QUALIFICATIONS / JOB SPECIFICATIONS

Committed to Jesus Christ, having a personal lifestyle that is evidenced of this faith and a pleasing and welcoming demeanor. Bachelor's degree in Business Administration, Accounting or a related field, with two (2) years of relevant work experience. Experience in supervision of staff preferred. Aptitude, knowledge and experience with computers and computer systems, along with all other office equipment. Must understand and agree with Grace Lutheran Church's Mission, Vision and Values. Understanding of generally accepted accounting practices and reporting procedures as required within a non-profit setting. Knowledge of accounting to oversee financial reporting for the Church. Understanding of payroll and benefits administration, current employment laws and environmental/OSHA regulations. Must be flexible, with the ability to communicate effectively and deal with a wide variety of people in a variety of settings. High degree of organizational skills, accuracy, ability to work independently and proven problem solving and troubleshooting abilities. The ability to "think outside the box" to resolve issues as they arise and comfortable with decision-making. Appreciation of team and individual performance, with the ability to provide clear directions, to support and enhance all facets of the Church's operational goals.

Pay:

$25.00 - $35.00 per hour

Benefits:

Paid sick time Paid time off Paid training

Experience:

Financial/HR:

2 years (Required)

Work Location:

In person