Staff Accountant

The Staff Accountant will perform various accounting duties including maintaining financial records and reports, performing account reconciliations, and assisting with close and budget processes. Ensures accuracy of overall invoicing, collection, cash applications activities and timely management of all AR aging components. Ensures the integrity of accounts receivable sub-ledger, customer files and cash receipt files.

Scope and Responsibilities:

Essential duties include, but are not limited to the following: Proactively attains a safe and healthy work environment for all employees

• Prepares various Monthly Standard Journals, Accrual Journals and Reversing Journals and additional miscellaneous journals as needed.
• Performs the Monthly Account reconciliations and resolve discrepancies as needed
• Communicates and provides instruction to the Regional AR staff.
• Monitors and manages ARreleases@mazakcorp.com group email daily.
• Coordinates the setup and/or change of the customer master - conducts credit checks (D&B) and follows other credit standards in place to establish the customers' credit terms.
• Periodic review of all customers' credit limits for reasonableness.
• Daily monitoring of Parts/Service orders that goes on Credit hold (Over credit limits). Analyze the customer account to approve releasing the credit hold.
• Setup and updates of all Trade Agreements (Corporate Contracts) and Discount agreements with Customers.
• Manages the Bad Debt reserve. Monthly Aged Trial Balance review/discussions with the Regional AR staff on potential uncollectable receivables. Adjust the reserve Bi-annually.
• Analyzes data to set the Monthly Cash collection target by region. Reports the Monthly actual Cash collection.
• Responsible for specific AR transactions - Posting AR adjustments and Processing Customer refunds. Back up responsibility for AR transactions including processing distributor commissions.
• Prepares the AR portion of the Monthly Regional Branch Statement. This is the AR turnover calculation to report by region.
• Assist both Corporate and Regional AR staff in researching and handling more complicated transactions and problems.
• Leads all AR related activities to support the annual financial audit.

Education/Certification:

• High school diploma or GED required.
• Bachelor's Degree in Accounting or equivalent required.

Skills:

• 3-5 years of experience in a high-volume environment
• Ability to handle confidential information in a discreet, professional manner
• Strong customer service orientation
• Good verbal and written communication skills
• Strong organizational skills
• Strong analytical and problem-solving abilities
• Excellent computer skills (Microsoft Office Suite)
• AS400 and D365 experience
• An understanding of reading D&B credit reports.