Job Summary We are seeking a dynamic and highly organized Administrative & Accounting Coordinator to streamline daily office operations and foster a productive, welcoming environment. This role is vital in managing administrative functions, accounting tasks, supporting team leadership, and ensuring seamless communication across departments. The ideal candidate will be proactive, detail-oriented, and possess excellent interpersonal skills to handle diverse responsibilities with enthusiasm and professionalism. Responsibilities Reception and Front-Desk Support

• Welcome visitors, customers, vendors, and employees in a friendly and professional manner.
• Answer, screen, and direct incoming telephone calls; take complete and accurate messages when necessary.
• Monitor the reception area and maintain a clean, organized, and welcoming environment.
• Manage incoming and outgoing mail, courier services, deliveries, and general correspondence.
• Respond promptly and professionally to general inquiries by telephone, email, or in person.
• Maintain appropriate confidentiality when handling visitor, employee, customer, and company information. Data Entry and Accounting Support
• Accurately enter invoices, receipts, purchase orders, payments, expenses, and other financial transactions into the company's accounting or recordkeeping systems.
• Review source documents for completeness and accuracy before entering information.
• Assist with accounts payable and accounts receivable activities, including invoice processing, payment tracking, and customer account updates.
• Match invoices with purchase orders, delivery records, receipts, and other supporting documentation.
• Maintain organized electronic and paper files for invoices, receipts, vendor records, customer accounts, and related financial documents.
• Assist with preparing deposits, recording payments, reconciling basic account information, and identifying discrepancies for management review.
• Create and update spreadsheets, reports, databases, and logs with a high level of accuracy.
• Follow up internally to obtain missing documentation, approvals, or account information.
• Support the accounting team during month-end activities, audits, and records requests assigned. Office Coordination and Administrative Support
• Coordinate routine maintenance and service requests for office equipment and facilities.
• Assist with scheduling meetings, preparing meeting spaces, and organizing materials.
• Prepare, format, copy, scan, file, and distribute documents and reports.
• Maintain accurate contact lists, administrative records, filing systems, and office calendars.
• Support employee onboarding activities, including preparing workspaces, forms, and basic orientation materials.
• Communicate with vendors and service providers and maintain current vendor information.
• Help ensure office procedures and administrative workflows are followed consistently.
• Any other duties and responsibilities that can be assigned by management to enhance the progression of Gilk Services.

Requirements Excellent phone answering skills combined with customer service experience to handle inquiries professionally. Proficiency in Microsoft Suites for document creation and correspondence. Previous experience in accounting Demonstrated ability to lead teams effectively while managing multiple priorities in a fast-paced environment. Knowledge of sales strategies and client communication techniques to support business growth initiatives. Experience in managing business operations teams or coordinating administrative functions within a corporate setting. Technical proficiency across office software platforms along with the ability to adapt quickly to new tools or systems. Background in finance or related fields is preferred for supporting financial analysis tasks. Join our team as an Administrative & Accounting Coordinator where your organizational talent will drive operational success!

Pay:

$24.00 - $27.00 per hour

Work Location:

In person