Bilingual Senior Accounting & Administrative Specialist Accounting Bookkeeping Tax Support Financial Administration MBS Commercial Cleaning Services is seeking a highly experienced, organized and proactive Bilingual Senior Accounting & Administrative Specialist to help manage and strengthen the financial and administrative structure of our growing company. This is not a basic administrative assistant position. We are looking for someone with strong hands-on experience in bookkeeping, accounting operations, QuickBooks, business taxes, IRS and Pennsylvania tax matters, debt organization, financial reporting and business administration. The ideal candidate should be capable of reviewing our current accounting and administrative systems, identifying problems, organizing records and helping management build a stronger financial structure.

Schedule:

Part-Time

•3 days per week

Hours:

8 hours per day / approximately 24 hours per week

Compensation:

$26

•32 per hour, depending on experience and qualifications

Work Location:

In-personLanguages:

Fluent English AND Spanish

•

REQUIRED

Accounting & Bookkeeping Responsibilities Manage Accounts Receivable (A/R) and Accounts Payable (A/P) Maintain accurate bookkeeping in QuickBooks Perform bank and credit card reconciliations Prepare and send customer invoices Track outstanding invoices and collections Record payments, expenses and vendor bills Maintain accurate expense classifications Assist with payroll records and contractor documentation Prepare and maintain Profit & Loss Statements and Balance Sheets Assist management with cash-flow tracking and forecasting Maintain organized financial records for the company Work closely with management and the company's CPA/accountant IRS & Pennsylvania Tax Experience We strongly prefer candidates with experience handling or supporting: IRS business tax matters Pennsylvania Department of Revenue matters Pennsylvania business tax accounts Payroll tax documentation Tax notices and correspondence Past-due business tax matters IRS and Pennsylvania payment plans Tax account reconciliations Gathering documentation for tax resolution Communicating and coordinating with CPAs, Enrolled Agents, tax attorneys and government agencies Reviewing notices and ensuring deadlines are properly tracked Organizing documentation necessary to address outstanding tax liabilities Assisting management in evaluating available payment-plan or resolution options with appropriately licensed tax professionals CPA, Enrolled Agent (EA), or professional tax-resolution experience is a major plus. Business Debt & Financial Organization The candidate should also be comfortable assisting management with: Creating and maintaining a complete business debt schedule Organizing outstanding business obligations Reviewing payment schedules and interest expenses Monitoring company cash flow Identifying unnecessary expenses and opportunities to improve cash flow Coordinating with creditors and professional advisors regarding payment arrangements Organizing documentation for debt restructuring or refinancing opportunities Helping management develop a structured plan for outstanding financial obligations SBA & Business Financing Support Experience with SBA lending or commercial financing is highly preferred.

Responsibilities may include:

Organizing documents for SBA 7(a) and other commercial loan applications Maintaining lender-ready financial records Preparing financial information requested by banks and lenders Maintaining debt schedules Assisting with financial projections Organizing tax returns, bank statements and financial statements Preparing Accounts Receivable and Accounts Payable aging reports Assisting management and outside financial professionals with loan packages Responding to lender documentation requests Helping maintain the company's financial records in a condition suitable for future financing Business Administration Maintain organized digital and physical company records Manage important administrative correspondence Assist with W-9s, Certificates of Insurance, contracts and vendor documentation Communicate professionally with customers, vendors, accountants and financial institutions Maintain administrative deadlines and follow-ups Prepare Excel spreadsheets and management reports Improve internal administrative and accounting procedures Help management establish better financial controls and systems Required Qualifications Fluent English and Spanish

•

REQUIRED

Minimum 3-5 years of relevant accounting/bookkeeping experience preferred Strong QuickBooks experience Strong Accounts Payable and Accounts Receivable experience Experience performing bank and credit card reconciliations Strong Microsoft Excel skills Understanding of Profit & Loss Statements and Balance Sheets Understanding of business cash flow Strong knowledge of bookkeeping and basic accounting principles Excellent organizational skills and attention to detail Ability to work with confidential financial information Strong problem-solving skills Ability to work independently and take initiative Excellent follow-up skills Reliable and professional Highly Preferred Experience Candidates with experience in any of the following will receive strong consideration: CPA or accounting firm experience Enrolled Agent (EA) Tax resolution IRS matters Pennsylvania business taxes SBA lending Commercial lending Debt restructuring Financial analysis Payroll QuickBooks Small-business financial management Who We Are Looking For We need someone who does more than enter transactions into QuickBooks. We are looking for an experienced professional who can look at the bigger financial picture of the company, identify areas that need to be corrected or reorganized, help establish better systems, keep our books and records accurate, coordinate effectively with tax and financial professionals, and help management build a stronger financial foundation for continued growth. To Apply Please submit your resume and briefly answer the following: How many years of QuickBooks and bookkeeping experience do you have? Do you have experience with IRS business tax matters? Do you have experience with Pennsylvania business taxes? Have you assisted businesses with tax payment plans or tax-resolution matters? Have you worked with business debt restructuring or creditor payment arrangements? Do you have experience preparing financial documentation for SBA or commercial loans? Can you independently prepare or maintain a P&L, Balance Sheet and business debt schedule? Are you fluent in both written and spoken English and Spanish? Are you a CPA, Enrolled Agent, tax professional, or do you have experience working directly with one? MBS Commercial Cleaning Services is an Equal Opportunity Employer.

Pay:

$26.00

•$32.00 per hour

Work Location:

In person