Accounting Administrator H.B. Construction, Inc. - Platte City, MO $25 - $27 per hour | Approximately 30 hours per week | Benefits Eligible | In Office H.B. Construction, Inc. is looking for an experienced Accounting Administrator to join our team. This is an excellent opportunity for an accounting professional looking for a consistent work schedule of approximately 30 hours per week while remaining eligible for company health benefits and 401(k). The regular weekly schedule will offer some flexibility and will be established based on company needs and the selected candidate's availability. This is a fully in-office position at our Platte City location. Remote work is not available. The primary focus of this position is accounts payable, accounts receivable, billing, reconciliations, and general accounting administration. Because we are a construction company, this position will also work closely with our project teams and provide administrative and financial support for construction projects. We are looking for someone who is experienced, organized, self-directed, and an excellent communicator. The right person takes ownership of their work, notices when something needs attention, follows up without being reminded, and sees issues through to resolution.

What You'll Do:

Accounting & Accounts Payable Process, code, and enter vendor invoices accurately and timely. Reconcile vendor statements and resolve discrepancies. Maintain vendor records, W-9s, and supporting documentation. Assist with weekly payment processing and annual 1099 reporting. Assist with bank, credit card, account, and other financial reconciliations. Research invoice discrepancies, duplicate charges, missing documentation, and other payment issues. Assist with month-end accounting activities. Assist with job-cost reporting and reconciliation. Prepare accounting reports, spreadsheets, and supporting schedules. Maintain accurate and organized accounting records and documentation. Accounts Receivable & Construction Billing Prepare and process customer invoices and construction project billings. Prepare AIA billing forms, invoices, lien waivers, and supporting documentation. Work with Project Managers and project personnel to obtain information needed for timely and accurate billing. Apply and track customer payments. Monitor accounts receivable aging and assist with follow-up on outstanding balances. Research and resolve billing and payment discrepancies. Maintain organized customer and project billing records. Construction Project Administration Accounting is the primary focus of this position; however, the Accounting Administrator will also provide administrative and financial support for our construction projects.

Responsibilities may include:

Maintain project files and required documentation. Assist with administrative setup and closeout of construction projects. Maintain subcontractor and vendor documentation. Maintain contract, subcontract, purchase order, and change order logs. Track outstanding project documentation and follow up as needed. Assist with project cost, commitment, billing, and financial tracking. Assist with project cost reports and budget-versus-actual information. Coordinate documentation required for project billing, payment applications, lien waivers, compliance, and closeout. Follow up with Project Managers, Superintendents, vendors, subcontractors, and customers to obtain required information and documentation. Maintain administrative tracking for RFIs, submittals, change orders, and other project documentation. Tax & Business Administration Assist with employer and business registrations in states and local jurisdictions where the company performs work. Maintain state, local, and other business registration records and information. Communicate with government agencies and taxing authorities to research and resolve account questions, notices, and discrepancies. Assist with other accounting, business registration, and compliance requirements as needed.

Required:

Minimum of 2 years of accounts payable and accounts receivable experience. Working knowledge of accounting principles and processes. Strong Microsoft Excel skills, including spreadsheets, formulas, functions, and data organization. Proficiency with Microsoft Word and Outlook. Exceptional written and verbal communication skills. Strong grammar, spelling, and professional business correspondence skills. Strong attention to detail and accuracy. Ability to prioritize multiple responsibilities and competing deadlines. Ability to work independently and with a sense of urgency. Strong problem-solving, research, and follow-through skills. Ability to manage recurring responsibilities and deadlines without requiring continual reminders or oversight. Ability to appropriately handle confidential company, employee, and financial information. We'd Especially Like to

Hear From You If You Have Experience With:

Construction accounting or job-cost accounting ComputerEase and/or

HCSS AIA

billing and lien waivers Construction project billing State or local employer/business registrations Job-cost reporting and project financial reporting 1099 and year-end accounting processes Construction project administration or project coordination Construction industry experience is strongly preferred but is not required for an otherwise well-qualified candidate. The Person We're Looking For We're looking for someone who doesn't need to be continually told what comes next. You notice when information is missing and follow up. You keep track of recurring responsibilities and deadlines. You're comfortable picking up the phone or sending a professional email when you need something from a customer, vendor, Project Manager, Superintendent, subcontractor, or government agency. You ask questions when necessary, research problems, and follow them through until they're resolved. Our administrative team is lean, and construction is an industry where priorities can change quickly. We need someone who is dependable, adaptable, resourceful, professional, and willing to help where needed while maintaining accuracy and accountability for their primary responsibilities. Schedule, Pay & Benefits $25 - $27 per hour. Hourly, non-exempt position Flexible weekly schedule of approximately 30 hours, with the regular schedule established based on company needs and employee availability Company health benefits and 401(k) available in accordance with applicable plan eligibility requirements In-office position in Platte City, Missouri. Remote work is not available Potential opportunity to expand to 40 hours per week as company needs and responsibilities developFor the right individual, this position offers the opportunity to become an important part of our accounting operations while gaining additional involvement in the financial and administrative side of construction projects. H.B. Construction, Inc. is an equal opportunity employer.

Pay:

$25.00 - $27.00 per hour Expected hours: 24.0 - 40.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person