Senior Staff Accountant Blue Haven Pools on the

Gulf Location:

Corporate Headquarters, Winter Garden, FL (hybrid: primarily in office, with 1-2 remote days per week) Employment type: Full-time, exempt Position Summary Blue Haven Pools on the Gulf is looking for a Senior Staff Accountant to lead our accounts payable function and support the accounting and FP&A teams at our Winter Garden headquarters. This person will own the AP process from invoice intake through payment, maintain and improve our accounting systems (QuickBooks and BILL.com), and ensure payroll-related journal entries are accurate and posted on time. The ideal candidate is hands-on and detail-oriented, has strong Excel and systems skills, and enjoys making processes run more efficiently across a multi-location business. Key Responsibilities Accounts Payable Lead day-to-day AP operations, including invoice intake, coding, approval routing, and payment processing through BILL.com and QuickBooks. They will coordinate with other team members across locations to ensure timely completion of invoice processing. Ensure invoices are accurately coded to the correct GL accounts, jobs, and locations, and that approvals follow company policy. Manage vendor relationships and records, including vendor setup, W-9 collection, and resolving vendor inquiries and discrepancies. Reconcile vendor statements and the AP subledger to the general ledger each month. Prepare and manage 1099 reporting at year-end. Identify and implement improvements to AP workflows, controls, and turnaround times. Payroll Accounting Prepare, review, and post payroll-related journal entries, including wages, taxes, benefits, and accruals, based on reports from the payroll provider. Reconcile payroll liability and expense accounts and investigate variances. Partner with HR and payroll processing staff to resolve discrepancies and ensure data flows correctly into the GL. Systems & Data Serve as a primary point of contact for administering and maintaining QuickBooks and BILL.com, including user setup, chart of accounts support, integrations, and troubleshooting. Support data integrity between operational systems (including BuilderTrend) and the accounting system. Build and maintain Excel-based tools, reconciliations, and reports to improve accuracy and efficiency. Month-End Close & Reporting Complete assigned month-end close tasks, including accruals, account reconciliations, and journal entries. Support the Controller with audit requests, internal controls, and ad hoc accounting projects. Support the Manager of FP&A with data extraction, analysis, job cost reporting, and budget-to-actual variance work. Qualifications Required Bachelor's degree in Accounting, Finance, or a related field. 3+ years of progressive accounting experience, with significant hands-on AP responsibility. Experience preparing and posting payroll journal entries and reconciling payroll accounts. Working proficiency in QuickBooks (Online or Desktop) and BILL.com or a comparable AP automation platform. Advanced Microsoft Excel skills, pivot tables, and large data sets; working with databases and Power Query experience is a plus. Solid understanding of GAAP, accrual accounting, and month-end close processes. Strong attention to detail, organization, and ability to manage deadlines. Clear communicator who can work with vendors, field operations, and finance leadership. Preferred Experience with BuilderTrend or other construction project-management software. Experience in construction, home services, or other job-costing environments. Experience supporting multiple locations or entities. Experience implementing or improving AP processes and systems. Work Environment This position is based at our corporate headquarters in Winter Garden, FL. It is primarily in office, with flexibility to work remotely 1-2 days per week once fully onboarded.

Pay:

$70,000.00 - $75,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Vision insurance

Work Location:

Hybrid remote in Winter Garden, FL 34787