Company Overview ORBIS Compliance LLC is a Regulatory Compliance company dedicated to assisting manufacturers, module integrators, and distributors worldwide in obtaining essential regulatory approvals for their telecom and radio devices in various regions. We are committed to delivering expert guidance and seamless processes to ensure our clients meet all necessary standards efficiently. Job Overview ORBIS Compliance is seeking a highly organized and customer-focused Commercial & Accounting Coordinator with a strong accounting background to manage key commercial and financial activities related to our customer accounts. This position connects Sales, Customer Service, Operations, and Accounting , supporting the customer from quotation and purchase order through invoicing, payment, and financial reporting. Key Responsibilities Prepare and send accurate customer quotations. Respond to client questions regarding quotations, purchase orders, invoices, and payments. Review, process, and maintain accurate tracking of customer Purchase Orders (POs) . Provide weekly PO and commercial reports to management , identifying trends, customer activity, and changes in business volume. Prepare and issue customer invoices accurately and on time. Follow up on accounts receivable and outstanding customer payments. Resolve invoicing, PO, and payment discrepancies with customers and internal teams. Support account reconciliations and day-to-day accounting activities. Maintain accurate and organized commercial, accounting, and customer records. Coordinate closely with Sales, Operations, Project Management, and Accounting. Ensure financial and customer information is accurately maintained in company systems. Qualifications Accounting background required , through education and/or professional experience. Degree or technical education in Accounting, Finance, Business Administration, or a related field preferred. Experience with billing, invoicing, accounts receivable, purchase orders, reconciliations, or accounting operations . Strong Excel, analytical, organizational, and reporting skills. High level of accuracy and attention to detail. Excellent customer service and professional communication skills. Ability to manage multiple priorities and follow responsibilities through completion. Experience with accounting software, ERP, CRM, or Salesforce is preferred. English and Spanish proficiency preferred. Ideal Candidate We are looking for someone who is proactive, accountable, analytical, detail-oriented, comfortable with numbers, and confident communicating directly with customers .

Position Objective:

Ensure a seamless commercial and financial process from quotation → PO → invoice → payment , while maintaining accurate accounting records and providing management with visibility into PO activity, revenue trends, and customer business activity.

Pay:

$29.78 - $35.86 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Experience:

Bookkeeping:

4 years (Required)

QuickBooks:

4 years (Required)

Language:

Spanish (Required)

Work Location:

In person