Job Overview We are seeking a detail-oriented and organized Accounting Specialist to join our finance team. This position will support a variety of accounting and administrative functions, with a primary focus on Accounts Receivable operations , including invoicing, payment processing, collections, and account reconciliation. The ideal candidate will possess strong accounting fundamentals, excellent attention to detail, and the ability to manage multiple responsibilities while maintaining accuracy and professionalism. This role plays a key part in supporting the day-to-day financial operations of the company and ensuring the timely and accurate processing of financial transactions. Essential Duties & Responsibilities Accounts Receivable (Primary Focus) Generate and process customer invoices for fuel deliveries, fuel polishing services, project work, and other company services. Maintain accurate customer account records and accounts receivable transactions. Receive, process, and apply customer payments, including checks, ACH payments, credit card transactions, and in-person payments. Reconcile daily credit card deposits and customer payment activity. Prepare and distribute monthly customer statements. Monitor Accounts Receivable Aging Reports and follow up with customers regarding outstanding balances. Communicate professionally with customers regarding billing questions, payment status, and account discrepancies. Provide regular updates to management regarding delinquent accounts and collection efforts. Maintain organized records of invoices, payments, customer communications, and account documentation. Assist with collection activities, including preparation of documentation for small claims court or other recovery efforts when necessary. General Accounting Support Assist with accounts payable functions, including vendor bill entry and payment support. Assist with monthly, quarterly, and year-end accounting processes. Support inventory reconciliation and reporting activities as needed. Assist with financial reporting, data validation, and analysis. Maintain documentation required for internal audits, external audits, and regulatory compliance. Scan, upload, and organize financial records and supporting documentation. Assist with multi-state tax filings, including sales tax, excise tax, motor fuels tax, and IFTA reporting as needed. Administrative & Customer Support Answer incoming phone calls and assist customers with account-related inquiries. Process customer purchases and payments received at the office. Assist with fuel order entry and other operational support tasks when needed. Track company vehicle registrations and credentials to help ensure compliance with renewal requirements. Provide administrative support to the Accounting Manager, Controller, and CFO as requested. Compliance & Operational Support Ensure compliance with company policies, accounting procedures, and internal controls. Maintain confidentiality of financial and customer information. Assist with special projects and process improvement initiatives. Perform other duties as assigned to support the accounting and finance department. Qualifications & Experience High School Diploma or GED required. Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred. Minimum 2 years of accounting, bookkeeping, or accounts receivable experience required. General knowledge of accounting principles and financial recordkeeping. Experience with accounting software and Microsoft Office, particularly Excel. Strong organizational skills and attention to detail. Excellent communication and customer service skills. Ability to manage multiple priorities, meet deadlines, and work independently. Ability to maintain confidentiality and exercise discretion when handling financial information.

Job Type:

Full-time Pay:

From $23.00 per hour

Experience:

QuickBooks:

1 year (Required)

Accounting:

2 years (Required)

Work Location:

In person