Overview We're seeking a dynamic and detail-oriented Administrative and Accounting Assistant to join our tight-knit team. This role offers an opportunity to support our administrative and office functions, ensuring smooth operations and accurate record-keeping. The ideal candidate will be proactive, organized, and possess a strong foundation in administrative procedures. You will play a vital role in managing customer records and financial data, and providing exceptional customer service to internal teams and external customers and partners. Our team prides itself on our stable, collaborative environment with direct access to decision makers and zero corporate red tape. Responsibilities The candidate will be responsible for performing a variety of administrative clerical functions including: Perform data entry and maintain accurate records within various accounting systems Assist with accounts payable and receivable processes, including invoice processing, payment scheduling, payment receipt and collections and account reconciliation Organize electronic and hard copy records and files Answer phone calls and contact customer representatives Various support tasks in general accounting functions Provide excellent customer service by responding to inquiries related to billing, payments, or account status from internal teams or external clients. Interact courteously with customers and vendors in a variety of capacities Generate reports using various office applications Prepare scheduled invoicing and monitor/follow-up on past-due accounts Process invoices, purchase orders, and other accounting forms in accordance with company procedures both within company applications and customers' vendor maintenance web portals Receive daily mail and other routine office tasks Qualifications Self-motivated, punctual, and comfortable taking ownership of office routines Experience in accounting assistance roles with familiarity using spreadsheets, word documents, pdfs, and other typical office applications Proficiency in Microsoft Office applications with skills in Excel and similar spreadsheet management Ability to handle confidential information discreetly while maintaining high levels of accuracy Organizational and clerical skills and commitment to keeping accurate records Strong written and verbal communication skills with great attention to detail We're looking for someone that has strong organizational and multi-tasking skills who can take on multiple responsibilities and is proactive....not just waiting to be told what to do, but can see opportunities to better organize company records and make basic company functions operate efficiently. Additional requirements for the Administrative and Accounting Assistant will include:

• General knowledge of common used concepts, practices and procedures related to administrative functions of business
• Ability to learn general record keeping and accounting processes
• Professional telephone and written email communication skills
• Proven ability to make decisions on your own and solve problems independently

Pay:

$18.50 - $23.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Retirement plan

Work Location:

In person