Part-Time Accounting & Administrative Assistant Infinity High Purity Systems, LLC is seeking an experienced, dependable, and highly organized Part-Time Accounting & Administrative Assistant to support our growing accounting and administrative workload. This is a hands-on support position for someone who is comfortable working in a fast-paced environment where priorities may change from day to day. The primary focus will be accounting, accounts payable, purchasing, and project-related administrative support, with additional general office responsibilities as needed. We are looking for someone who can come in with an existing understanding of QuickBooks and basic accounting processes, learn our specific procedures, and begin taking ownership of recurring tasks. Previous QuickBooks experience is required for this position. For the right person, there is potential for this role to grow in hours and responsibility and potentially develop into a permanent full-time opportunity as the company continues to grow. Responsibilities Enter vendor bills and invoices into QuickBooks Assist with accounts payable and general accounting data entry Create, maintain, and track purchase orders Assist with purchasing and procurement activities Maintain purchasing and procurement logs Track purchases and ensure receipts, invoices, purchase orders, and other supporting documentation are properly recorded Match purchase orders, packing slips, invoices, and supporting documentation Assist with vendor statement reconciliation Follow up with vendors and employees regarding missing invoices, receipts, purchasing information, and other documentation Maintain organized electronic and physical accounting records Assist with project cost tracking and project-related accounting Provide support with customer and project billing Assist with progress billing documentation Assist with gathering and organizing invoices, lien waivers, and other supporting documentation required for project billings Assist with AIA billing and Schedule of Values (SOV) documentation when applicable Assist with general spreadsheet maintenance, tracking, and data entry Answer incoming telephone calls, take messages, and route inquiries appropriately Assist with filing, scanning, document organization, and other general administrative duties Provide support with miscellaneous accounting, purchasing, and office responsibilities as priorities arise This position is intended to be flexible. Responsibilities may evolve based on workload and current company needs. Required Qualifications Previous hands-on QuickBooks experience is required Previous bookkeeping, accounts payable, accounting assistant, or similar accounting experience Working knowledge of basic accounting processes, including vendor bills, invoices, purchase orders, and accounts payable Comfortable working with numbers and financial documentation Strong attention to detail and accuracy Strong organizational and follow-through skills Ability to work independently after receiving direction Ability to prioritize multiple responsibilities and adjust as priorities change Comfortable communicating with vendors, employees, and other business contacts Proficiency with Microsoft Excel, Outlook, Teams, and other Microsoft Office applications Dependable, professional, and able to appropriately handle confidential financial and business information Please note: We are happy to train the right candidate on our company-specific procedures and workflows; however, this position is not intended to provide basic QuickBooks training. Candidates should already be comfortable navigating and working within QuickBooks accounting software. Preferred Experience Experience in any of the following areas is a significant plus but is not required: Construction or project accounting Progress billing AIA billing Schedule of Values (SOV) Construction contracts and project documentation Lien waiver tracking and collection Project cost tracking Purchasing and procurement QuickBooks Online Candidates with prior experience supporting construction, mechanical contracting, project-based businesses, or similar environments are strongly encouraged to apply. What We're Looking For More than anything, we are looking for someone who is reliable, organized, resourceful, flexible, and willing to help wherever needed. This is not a position where every day will look exactly the same. One day may be heavily focused on entering vendor invoices and reconciling purchasing records, while another may involve gathering project billing documentation, following up with vendors, answering phones, organizing records, or helping address another administrative priority. The ideal person will be comfortable receiving direction, figuring things out, asking questions when necessary, and eventually taking ownership of recurring responsibilities without requiring constant oversight.

Position Details Position:

Part-Time Accounting & Administrative Assistant Employment Status:

Part-Time, Hourly /

Non-Exempt Compensation:

$28.00-$30.00 per hour, depending on experience

Schedule:

Less than 30 hours per week; specific schedule and weekly hours to be discussed based on availability and company needs

Location:

Middleton, Wisconsin Benefits & Time Off This is a part-time position and is not eligible for Infinity High Purity Systems, LLC's full-time employee benefits package or paid time off (PTO). Regular part-time employees are eligible for Company-paid holidays on a prorated basis in accordance with Company policy. We understand that part-time employees may need time away from work for vacations, appointments, family obligations, and other personal needs. Unpaid time off may be requested with appropriate notice and approval in accordance with Company policy. Opportunity for Growth We are currently hiring this position on a part-time basis to provide immediate support to our accounting and administrative operations. As our needs continue to develop, there may be an opportunity for increased hours, expanded responsibilities, and/or transition into a permanent full-time position for the right individual. We are looking for someone who can become a trusted member of our team and grow with the role as they become familiar with our company, projects, and processes.

Pay:

$25.00 - $30.00 per hour

Education:

Associate (Preferred)

Experience:

QuickBooks Online:

1 year (Required)

Accounting:

3 years (Required) Business management: 1 year (Preferred)

Purchasing:

1 year (Preferred) Ability to

Commute:

Middleton, WI 53562 (Required)

Work Location:

In person