Senior Accounts Payable Manager

Senior Accounts Payable Manager Rebel Convenience Stores - 2.9 Upland, CA Job Details Full-time $120,000 - $130,000 a year 18 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Life insurance Qualifications Data model design Accounting systems Financial close processing Stakeholder engagement Data modeling Automation ERP systems Bachelor's degree Managing accounting teams Data-driven problem-solving Cost reduction analysis Closing the books Process improvement planning Accrual accounting Data analytics technologies Financial process automation Senior leadership Stakeholder management Full Job Description We are seeking an experienced and strategic Senior Accounts Payable Manager to lead a high-volume, multi-entity AP function supporting retail operations, distribution, and corporate entities. This role is responsible for overseeing end-to-end accounts payable operations, driving process automation and efficiency, and delivering high-impact financial insights through advanced analytics and reporting. The ideal candidate brings deep expertise in retail AP environments, accrual accounting, and large-scale operations, combined with a strong leadership mindset and a focus on continuous improvement. Key Responsibilities Leadership & High-Volume Operations Lead daily AP operations across multiple entities, managing large-scale invoice volumes and vendor relationships. Oversee organizational structure across Managers, Supervisors, Leads, and Specialists to support seasonal retail fluctuations. Establish and monitor KPIs and SLAs, including invoice cycle times, error rates, aging, productivity, and accrual accuracy. Drive workforce planning aligned with store lifecycle changes, promotional cycles, and vendor seasonality. Foster a high-performance culture emphasizing accountability, efficiency, and continuous improvement. Reporting, Analytics & Financial Insight Own and deliver entity-level and consolidated AP reporting, including: Aging and liability exposure Accrual rollforwards and reconciliation status Invoice processing metrics and throughput Vendor spend trends and concentration analysis Partner with Finance and FP&A to ensure accurate accruals across inventory, freight, utilities, rent, and store expenses. Support month-end and quarter-end flux analysis, cash forecasting, and disbursement planning. Develop automated dashboards and executive reporting using Excel and BI tools. Analyze large datasets to identify duplicate payments, missed discounts, inefficiencies, and cost-saving opportunities. Ensure strong data governance and integrity across ERP systems. Accruals, Close & Multi-Entity Complexity Lead the AP accrual process across multiple entities, ensuring complete and accurate reporting of period-end liabilities. Coordinate high-volume accrual inputs from Operations, Procurement, and field leadership. Ensure proper cutoff procedures and reconciliation of accrued vs. actual expenses. Manage intercompany AP transactions and eliminations. Deliver accurate, timely month-end close cycles in a fast-paced retail environment. Process Improvement & Systems Drive automation initiatives including OCR, EDI, invoice capture, approval workflows, and vendor portals. Optimize paperless processing and document management systems. Implement best practices tailored to high-volume retail AP environments. Partner with IT and Finance to enhance ERP systems and reporting capabilities. Cross-Functional & Vendor Management Serve as the primary AP partner for Operations, Procurement, Treasury, Logistics, and Store Finance teams. Manage relationships with high-volume vendors, landlords, utilities, and service providers. Lead resolution of complex vendor disputes and escalations that impact store operations. Provide insights to support vendor negotiations, discount utilization, and payment term strategies. Compliance, Audit & Controls Ensure compliance with internal controls and audit standards across all entities. Maintain audit-ready documentation in a high-volume transactional environment. Lead AP participation in internal and external audits. Enforce controls to prevent duplicate payments, unauthorized vendors, and fraud. Administrative Oversight Oversee payments related to leases, utilities, property taxes, licenses, and store operations. Ensure compliance with vendor contracts and payment terms. Conduct team performance reviews and drive organizational improvements. Requirements Qualifications Bachelor's degree in Accounting, Finance, or related field required. 10+ years of Accounts Payable experience, preferably in retail or other high-volume industries. 5+ years in senior AP leadership roles with multi-layered team management experience. Proven success managing multi-entity AP environments with complex accrual structures. Advanced knowledge of accrual accounting, month-end close, and reconciliations. Advanced Excel skills (pivot tables, Power Query, data modeling) and ERP experience. Experience with BI tools (Power BI, Tableau, etc.) strongly preferred. Demonstrated ability to drive automation, efficiency, and cost savings. Strong analytical skills with the ability to translate data into actionable insights. Excellent leadership, communication, and stakeholder management abilities. Pay for this position is $120,000-$130,000 per year DOE Benefits Medical, Dental, Vision and Life Insurance 401K Plan Paid Time Off