ACCOUNTS PAYABLE COORDINATOR

Laurel Hardware, Inc. Multi-Restaurant Accounting | Full-Time | On-Site About the Role Laurel Hardware, Inc. is seeking an organized and detail-oriented Accounts Payable Specialist to support accounts payable across multiple restaurant entities. This role is responsible for accurate and timely invoice processing, vendor account maintenance, payment support, and reconciliation, while working closely with the AP, accounting, operations, purchasing, and restaurant management teams. The ideal candidate is comfortable managing a high volume of activity across multiple locations, communicates professionally with vendors and internal teams, and consistently follows established approval processes and internal controls. Key Responsibilities

• Process, review, and code vendor invoices accurately and timely across multiple restaurant entities and locations.
• Confirm the appropriate entity, location, general ledger coding, approvals, and supporting documentation before invoices are processed.
• Prepare and support weekly check runs, ACH payments, and other approved vendor payments in accordance with established approval procedures and cash-flow priorities.
• Reconcile vendor statements and research missing invoices, unapplied credits, duplicate charges, payment discrepancies, and aged balances.
• Maintain vendor records and support vendor onboarding, including collection and maintenance of W-9s and required payment information.
• Communicate with vendors regarding invoice status, payment timing, credits, account discrepancies, and statement reconciliations.
• Coordinate with restaurant managers, receiving, purchasing, and accounting teams to resolve invoice, delivery, and receiving discrepancies.
• Reconcile invoice activity between restaurant purchasing or food-and-beverage systems and the accounting system, and investigate exceptions as needed.
• Support company credit-card reconciliation by tracking transactions and ensuring receipts and appropriate documentation are received and properly coded.
• Assist with annual 1099 preparation and maintenance of complete vendor tax documentation.
• Support month-end close by ensuring invoices, credits, and payments are recorded in the appropriate period and by providing AP schedules or supporting detail as requested.
• Maintain organized electronic records consistent with company controls, audit requirements, and record-retention practices.
• Identify recurring AP issues, process gaps, or vendor concerns and escalate them promptly to the appropriate accounting or AP lead.
• Provide additional AP and accounting support across restaurant entities as business needs and priorities evolve. Qualifications
• Minimum of 3 years of accounts payable, bookkeeping, or accounting experience preferred.
• Experience supporting multiple entities, locations, or a high-volume vendor environment strongly preferred.
• Restaurant, hospitality, or other multi-location industry experience highly preferred.
• Proficiency in QuickBooks and Microsoft Office, particularly Excel.
• Experience with restaurant POS, purchasing, invoice-management, or food-and-beverage systems is a plus.
• Strong understanding of accounts payable processes, basic accounting principles, and general ledger coding.
• Excellent organization, follow-through, and attention to detail.
• Strong written and verbal communication skills and the ability to work professionally with vendors and internal teams.
• Ability to prioritize competing deadlines, research discrepancies independently, and work effectively in a fast-paced environment.
• High level of discretion when handling company, vendor, banking, and financial information.
• Bachelor's degree in accounting, finance, business, or a related field preferred; equivalent relevant experience will be considered.

Position Details Hiring Entity:

Laurel Hardware, Inc.

Department:

Accounting /

Accounts Payable Job Type:

Full-time Schedule:

Monday through

Friday Work Setting:

On-site / office-based, supporting multiple restaurant entities

Compensation:

$62,000-$68,000, depending on experience

Benefits:

Health insurance, dental insurance, and paid time off This job description is intended to summarize the primary duties and qualifications of the position and is not an exhaustive list. Responsibilities may be adjusted based on business needs and operational priorities.

Pay:

$62,000.00 - $68,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid sick time Paid time off Vision insurance

Work Location:

In person