Accounts Payable / Accounts Receivable Specialist Alliance Air Freight - 5.0 Rancho Dominguez, CA Job Details Full-time $20 - $22 an hour 1 hour ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Paid sick time Qualifications Cash application Spreadsheets Attention to detail Customer relationship management QuickBooks Organizational skills Full Job Description Overview We are seeking a a detail-oriented Accounts Payable / Accounts Receivable Specialist to support vendor invoice processing, accounts payable, and accounts receivable. This position splits its time between processing freight forwarding vendor invoices and managing customer account receivables. The ideal candidate has strong attention to detail, excellent organizational skills, and experience in a freight forwarding, transportation, or logistics environment. Essential Responsibilities Vendor Invoicing & Accounts Payable Receive, review, and process invoices from carriers, agents, warehouses, drayage providers, and other transportation vendors, verifying accuracy against rate agreements, confirmations, and supporting documentation. Verify accessorial charges (fuel surcharges, detention, demurrage, storage, handling, etc.); identify and research duplicate, incorrect, or questionable invoices. Communicate with vendors and internal departments to resolve discrepancies and request missing or corrected documentation. Code invoices to appropriate accounts and maintain organized electronic records. Review vendor statements, assist with reconciliations, credit memos, and invoice adjustments. Support month-end accounts payable activities. Accounts Receivable Support Monitor customer accounts, outstanding balances, and AR aging; follow up on past-due accounts. Respond to customer questions regarding balances, payments, and invoices; research and resolve payment discrepancies, short payments, and unapplied cash. Apply customer payments accurately and assist with account reconciliations and month-end AR reporting. Escalate unresolved account issues to the Accounting Manager and support collection efforts as directed. Qualifications Required 2+ years of experience in freight forwarding, transportation, logistics accounting, AP, AR, or a related field. Working knowledge of freight forwarding/transportation terminology, with strong attention to detail and organizational skills. Ability to identify and independently research discrepancies while managing a high volume of transactions and deadlines. Strong written/verbal communication and proficiency with Microsoft Excel and accounting systems. Preferred Knowledge of carrier/vendor billing and experience with TMS platforms or QuickBooks. Experience with AR aging, payment application, customer collections, and high-volume invoice processing. Key Performance Expectations Vendor invoices and customer payments are processed and applied accurately and timely. Discrepancies are identified and resolved promptly; AP and AR deadlines are consistently met. Vendor and customer records are maintained accurately, with confidential information handled appropriately. Core Competencies Accounts Payable & Receivable Vendor Invoice Processing & Payment Application Freight & Logistics Knowledge Account Reconciliation & Problem Solving Attention to Detail & Organization Vendor & Customer Relations Microsoft Excel & Accounting Systems Work Environment & Disclaimer Primarily an office-based, computer-intensive role requiring phone, email, and system-based communication in a fast-paced, deadline-driven environment. This job description is not exhaustive and may be modified as business needs change.

Pay:

$20.00 - $22.00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid sick time Paid time off Vision insurance

Work Location:

In person