Accounts Payable Coordinator Powers Bros. Machine Montebello, CA Job Details Full-time $25 - $28 an hour 2 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Flexible schedule Retirement plan Qualifications Administrative experience Manufacturing facility experience Attention to detail QuickBooks Front desk Full Job Description About Powers Bros. Machine Powers Bros. Machine is an industrial and municipal pump and machine repair company serving customers that depend on reliable equipment, responsive service, and strong technical support. Our administrative team works closely with Sales, Foremen, mechanics, vendors, and management to keep jobs moving accurately and on schedule. Position Summary We are looking for an organized and dependable Purchasing & Accounts Payable Coordinator to own the vendor side of our administrative workflow. This position manages purchasing, Purchase Orders, vendor communication, receiving documentation, bill entry, Accounts Payable tracking, and preparation of vendor payment batches. The right person is detail-oriented, follows through on open items, communicates well with vendors and internal teams, and understands that accurate purchasing and AP records are essential to job costing and operations. What You Will Do

• Receive approved purchasing requests and verify job numbers, specifications, and requirements before ordering.
• Obtain vendor pricing and quotes, compare routine options, and communicate lead times to Sales, Foremen, and management.
• Create and send Purchase Orders for approved purchases and track open orders through delivery.
• Communicate with vendors to resolve routine pricing, delivery, invoice, or receiving discrepancies.
• Coordinate receiving documentation and match Purchase Orders, packing/receiving documents, and vendor invoices.
• Enter verified vendor bills into QuickBooks using the correct vendor, account/category, and job information.
• Maintain AP aging, due dates, supporting documentation, and missing-invoice follow-up.
• Prepare weekly vendor payment batches for management review and approval.
• Maintain vendor records including W-9s, terms, contacts, credit applications, resale documentation, and supporting records.
• Purchase routine office/shop supplies within delegated authority and support material inventory checks when requested by Operations.
• Maintain receipts and supporting documents for purchasing-related company card transactions.
• Review open Purchase Orders and close completed or obsolete POs regularly.
• Support the company Job Management workflow with job costing and administrative support
• Administrative Front Office other duties to help keep the team efficient and effective. What We Are Looking For
• Experience in purchasing, Accounts Payable, bookkeeping support, office administration, or a related role.
• Working knowledge of QuickBooks or similar accounting software.
• Strong organization, follow-up, and attention to detail.
• Comfort managing multiple open orders, vendors, deadlines, and documentation at the same time.
• Professional written and verbal communication with vendors and coworkers.
• Basic understanding of purchasing, job costing, invoices, packing slips, and Purchase Orders.
• Good judgment and willingness to follow approval limits and internal controls. Preferred Qualifications
• Experience in an industrial, manufacturing, machine shop, construction, service, or job-cost environment.
• Experience sourcing materials, requesting quotes, and working with technical or industrial vendors.
• Experience with vendor credit applications, W-9 documentation, and AP aging.

Pay:

$25.00 - $28.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Paid time off Retirement plan Vision insurance

Experience:

Accounts Payable:

1 year (Preferred)

Work Location:

In person