Key Responsibilities Commissions & Accounts Receivable:

Calculate, verify, and process monthly and quarterly sales commissions and incentive bonuses in accordance with company compensation plans Serve as the primary point of contact for the sales team regarding commission calculations, statements, and payment inquiries, providing timely and clear resolutions Prepare and issue customer invoices and prepare a weekly overdue report Proactively monitor accounts to identify and follow up with customers on balances that are close to becoming past due Actively follow up on all outstanding balances to ensure timely collection Collaborate with the company's credit insurance provider to file claims and initiate external collection proceedings on severely past due accounts Maintain accurate and detailed records of commission and incentive calculations, adjustments, and payouts

Customer Master Data Management:

Set up new customer accounts in the ERP system, ensuring all billing information, credit terms, shipping details, and tax statuses are accurate and complete Perform regular audits and cleansing of the customer master database to ensure data integrity, eliminate duplicates, and update outdated information

New Incentive Vendor Registration:

Register new supplier accounts specifically for incentive programs in the ERP system Ensure all payment terms, banking information, and tax details are accurate and properly documented for new incentive vendors

Expense Reimbursement:

Process approved employee expense reports for timely reimbursement through the appropriate payment channels Serve as a point of contact for employees regarding the status of their reimbursements

General Accounting:

Perform daily and monthly bank reconciliations to ensure accuracy of financial records Assist in the month-end and year-end closing processes, including the preparation of journal entries and account reconciliations Support the annual audit process by providing necessary documentation for receivables, payables, and expenses Contribute to the improvement of accounting processes and internal controls

Qualifications and Skills Required:

Associate's degree in accounting, Finance, or a related field (Bachelor's degree is preferred) Proven experience in an accounting role with direct responsibility for managing customer and vendor master data within an ERP system Solid understanding of the order-to-cash and procure-to-pay cycles Proficiency in Microsoft Office Suite, with advanced skills in Excel (including complex formulas, VLOOKUPs, and pivot tables) being essential Exceptional attention to detail, accuracy, and commitment to data integrity Strong organizational and time-management skills, with the ability to meet strict deadlines Excellent interpersonal and communication skills, with the ability to handle sensitive compensation and expense inquiries professionally Ability to work independently and as part of a team

Preferred:

Experience in calculating and processing sales commissions Experience with collections escalation procedures, including working with third-party agencies or credit insurance Experience with expense reporting software (e.g., Concur, Expensify, etc.) Experience in a manufacturing or distribution environment Experience with specific ERP systems like Great Plain, Sage Intact, etc. •

Disclaimer:

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Management reserves the right to revise the job or assign other duties as necessary.

Job Type:

Full-time Pay:

$30.00 - $32.00 per hour

Benefits:

401(k) Dental insurance Dependent care reimbursement Employee discount Flexible spending account Health insurance Paid time off Vision insurance Ability to

Commute:

San Leandro, CA 94577 (Required)

Work Location:

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