An Accounts Payable or Receivable Clerk keeps records of accounts and financial transactions, with specific responsibility for Accounts Payable/Receivable. Works for a business or bookkeeping service. Provides information for financial and tax reports completed by an accountant.
Company Information Fríant is a leading manufacturer of innovative, accessible office furniture. Operating at the intersection of style and function, we're passionate about upholding the ethos that quality craftsmanship and practicality aren't mutually exclusive. From panel systems and seating to desks, storage, and more, our team is busy year-round creating everything needed for a total office solution. With headquarters and manufacturing in San Leandro, California and a plant in Suffolk, Virginia, our 630,000 square feet of facilities are equipped with state-of-the-art equipment and skilled fabric and woodworkers. We craft product that helps teams get things done while feeling good doing it, regardless of industry — because at Fríant, all work styles are welcome. Summary/Objective The Accounting Specialist will be an integral part of our accounting team with a diverse set of responsibilities including sales commissions, accounts receivable, the lifecycle of customer master data, the registration of new incentive vendors, and employee expense reimbursements. This role is responsible for the timely and accurate processing of a variety of financial transactions and managing the full collections cycle, requiring a keen eye for detail and understanding of how accurate data impacts the entire financial ecosystem.
Calculate, verify, and process monthly and quarterly sales commissions and incentive bonuses in accordance with company compensation plans Serve as the primary point of contact for the sales team regarding commission calculations, statements, and payment inquiries, providing timely and clear resolutions Prepare and issue customer invoices and prepare a weekly overdue report Proactively monitor accounts to identify and follow up with customers on balances that are close to becoming past due Actively follow up on all outstanding balances to ensure timely collection Collaborate with the company's credit insurance provider to file claims and initiate external collection proceedings on severely past due accounts Maintain accurate and detailed records of commission and incentive calculations, adjustments, and payouts
Customer Master Data Management:
Set up new customer accounts in the ERP system, ensuring all billing information, credit terms, shipping details, and tax statuses are accurate and complete Perform regular audits and cleansing of the customer master database to ensure data integrity, eliminate duplicates, and update outdated information
New Incentive Vendor Registration:
Register new supplier accounts specifically for incentive programs in the ERP system Ensure all payment terms, banking information, and tax details are accurate and properly documented for new incentive vendors
Expense Reimbursement:
Process approved employee expense reports for timely reimbursement through the appropriate payment channels Serve as a point of contact for employees regarding the status of their reimbursements
General Accounting:
Perform daily and monthly bank reconciliations to ensure accuracy of financial records Assist in the month-end and year-end closing processes, including the preparation of journal entries and account reconciliations Support the annual audit process by providing necessary documentation for receivables, payables, and expenses Contribute to the improvement of accounting processes and internal controls
Qualifications and Skills Required:
Associate's degree in accounting, Finance, or a related field (Bachelor's degree is preferred) Proven experience in an accounting role with direct responsibility for managing customer and vendor master data within an ERP system Solid understanding of the order-to-cash and procure-to-pay cycles Proficiency in Microsoft Office Suite, with advanced skills in Excel (including complex formulas, VLOOKUPs, and pivot tables) being essential Exceptional attention to detail, accuracy, and commitment to data integrity Strong organizational and time-management skills, with the ability to meet strict deadlines Excellent interpersonal and communication skills, with the ability to handle sensitive compensation and expense inquiries professionally Ability to work independently and as part of a team
Preferred:
Experience in calculating and processing sales commissions Experience with collections escalation procedures, including working with third-party agencies or credit insurance Experience with expense reporting software (e.g., Concur, Expensify, etc.) Experience in a manufacturing or distribution environment Experience with specific ERP systems like Great Plain, Sage Intact, etc. •
Disclaimer:
This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Management reserves the right to revise the job or assign other duties as necessary.
Job Type:
Full-time Pay:
$30.00 - $32.00 per hour
Benefits:
401(k) Dental insurance Dependent care reimbursement Employee discount Flexible spending account Health insurance Paid time off Vision insurance Ability to
