We are looking for an Accounts Payable Specialist to join our team in Santa Ana, California on a contract basis with the potential for a permanent position. This position is well suited for someone who enjoys keeping financial operations organized, accurate, and moving on schedule in a fast-paced environment. The role offers broad exposure across accounts payable, vendor coordination, expense review, purchasing support, and month-end accounting activities within an IT software organization.

Responsibilities:

• Manage the full accounts payable workflow, including invoice receipt, account coding, approval tracking, and final payment processing.
• Set up and maintain supplier profiles, collect required tax documentation such as W-9 forms, and support the onboarding of new vendors.
• Oversee recurring payment cycles by preparing ACH and check run activity and ensuring vendors are paid correctly and on time.
• Support month-end and year-end close tasks by preparing accounts payable reports, assisting with general ledger reconciliations, and recording journal entries as needed.
• Administer purchasing activity in Coupa by coordinating purchase order routing, monitoring workflow status, and assisting with related system tasks.
• Review employee expense submissions for accuracy, proper documentation, and compliance with internal policies before processing reimbursement.
• Work closely with accounting team members during audit activities by gathering backup documentation and responding to financial record requests.
• Investigate invoice and payment discrepancies, resolve vendor issues, and recommend process improvements that strengthen efficiency and accuracy.