An Accounts Payable or Receivable Clerk keeps records of accounts and financial transactions, with specific responsibility for Accounts Payable/Receivable. Works for a business or bookkeeping service. Provides information for financial and tax reports completed by an accountant.
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Requirements :
2-4 years of accounts payable, bookkeeping, or related accounting experience. QuickBooks Desktop experience is required. Proficiency with Microsoft Excel and Microsoft Office. Experience processing and reconciling vendor and supplier accounts. Attention to detail and accuracy. Ability to work quickly and accurately in a fast-paced, high-volume environment. Sense of urgency and ability to recognize and prioritize time-sensitive items. Organizational and time-management skills. Ability to handle multiple priorities, interruptions, and changing demands throughout the day. Comfortable communicating directly with vendors, subcontractors, project managers, and field personnel. Experience with purchase orders and purchasing processes preferred. Construction industry experience preferred but not required. Lien waiver management experience preferred but not required. Bilingual English/Spanish preferred but not required.
Job Responsibilities:
Manage the day-to-day accounts payable process from invoice receipt through payment. Receive, review, code, and enter vendor and subcontractor invoices accurately and efficiently into QuickBooks Desktop. Process and maintain purchase orders and coordinate delivery with office and field personnel. Work closely with project managers and field personnel to quickly resolve invoice, pricing, quantity, and purchase order discrepancies. Prepare and process vendor and subcontractor payments according to established payment schedules and priorities. Reconcile supplier and vendor statements and promptly investigate missing invoices, credits, duplicate charges, and payment discrepancies. Communicate directly with vendors regarding invoices, statements, payment status, credits, and account discrepancies. Manage vendor and subcontractor lien waivers, including tracking conditional and unconditional releases and following up on outstanding documentation. Maintain accurate vendor records, including W-9s, payment information, and required supporting documentation. Monitor outstanding invoices and open purchase orders and proactively follow up with the appropriate team members. Respond promptly to vendor and internal requests and keep AP items moving without unnecessary delays. Maintain organized and accurate digital AP, purchasing, payment, and lien waiver records. Assist with year-end vendor reporting and 1099 preparation. Track subcontractor insurance certificates expiration dates and request updated ones. Support the Controller and management with AP reporting, purchasing information, vendor analysis, and other accounting-related responsibilities as needed.
Work Schedule:
To be discussed with employer
Salary:
$45,000/yearly Method of applying : Apply via Employ Florida application method
